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Track Ramp vendor agreement renewals
Report

Never miss a Ramp vendor agreement renewal date

For operations teams who want agreements ending soon listed with renewal terms and spend by asking their AI assistant.

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Track Ramp vendor agreement renewals
Which Ramp vendor agreements end in the next 90 days, and do any auto-renew soon?
6 agreements end in the next 90 days, 2 are urgent. Nothing was changed. - Urgent: Contoso Packaging, auto-renews in 21 days, 60,000 USD, last date to terminate 1 December - Urgent: Fabrikam Print, auto-renews in 27 days, 18,000 USD - Will lapse: 3 agreements with auto-renewal off - Renewal in progress: 1 agreement Want the full table with spend beside each agreement value?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor-agreement
ramp-get-vendor

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

Auto-renewing agreements slip past their cancellation date

Auto-renewing vendor agreements slip past their cancellation date because nobody watches end dates. By the time someone notices, the agreement has renewed for another term and the notice window has closed.

Without PopdockAI

  • Track agreement end dates in a calendar or sheet
  • Work out the last date to give notice
  • Look up spend for each vendor separately
  • Notice after the agreement has renewed

With PopdockAI

  • Agreements ending in your window read from Ramp
  • Auto-renewals within 30 days marked urgent with the last termination date
  • Lapsing agreements and renewals in progress noted
  • A year of spend beside each agreement value, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** List vendor agreements that end within the next {days-ahead} days (default 90) so renewals or cancellations are decided in time.

**Step 1: Pull agreements**

Call `ramp-get-vendor-agreement` with `end-date.from` set to today and `end-date.to` set to today plus the window.

**Step 2: Classify**

* Auto-renewal on and ending within 30 days: urgent, it will renew unless cancelled. Note the last date to terminate if present.
* Auto-renewal off: will lapse, check whether the service is still needed.
* A renewal request already in progress (renewal status, latest renewal total): note it.

**Step 3: Add spend context**

For each vendor named, call `ramp-get-vendor` with `name` set to the vendor name and show its spend over the last 365 days beside the agreement value.

**Step 4: Report**

A table sorted by end date: agreement, vendor, end date, total value, currency, auto-renewal, renewal status, 365 day spend, and a one-line recommendation.

**Rules & Guidelines:**

* Read only. Never call `ramp-vendor-agreement-update`, `ramp-vendor-agreement-add` or `ramp-vendor-agreement-delete`.

**Validation:**

* If nothing ends in the window, say so and report the next agreement to end if you can find one.

Who it's for

One answer, three teams that use it

Procurement

Never miss a cancellation date

Urgent auto-renewals show the last date to terminate.

Which Ramp agreements auto-renew in the next 30 days?

Operations managers

Check services are still needed

Agreements that will lapse are flagged so you can confirm the service.

Which Ramp vendor agreements end in the next 60 days without renewing?

Finance managers

Weigh value against spend

Agreement value sits next to a year of spend for every vendor.

List Ramp agreements ending this quarter with their value and last year's spend.

How it works

What PopdockAI does when you ask

You give a window and your AI assistant lists Ramp agreements ending soon. Each comes with a one-line recommendation so you can decide before notice closes.

01

Ask

You give a window, default 90 days.

Your AI tool

02

Pull

It reads Ramp vendor agreements ending in that window.

ramp-get-vendor-agreement

03

Classify

It marks urgent auto-renewals, agreements that will lapse, and renewals in progress.

No items found.

04

Report

You get a table by end date with value, 365 day spend and a one-line recommendation.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor-agreement

Returns Ramp vendor agreements as read from the Ramp connector. Filters include: minimum total value, action allowed, maximum records, end date to, name contains.
get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Renewals decided before the notice window closes

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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