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Find outdated Webflow CMS items and decide what to archive
For content teams who want old Webflow CMS items reviewed for out-of-date content by asking their AI assistant.
On this page
Connector
Connect Webflow, pick your AI tool and paste the prompt.
The problem
Outdated content that stays live for months
Old Webflow CMS items stay live long after they stop being true, with past events, expired offers and last year's dates. Finding them means sorting every collection by update date and reading each item to judge it.
Without PopdockAI
- Sort each collection by last updated
- Open old items one by one
- Judge whether each is still true
- Archive pages that were old but still right
With PopdockAI
- Live published items not updated since the cutoff are read
- Past dates, old years and expired offers are looked for
- Archive is recommended only with evidence
- Evergreen content is marked review, and nothing is archived
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Find items in the Webflow CMS collection named `{collection-name}` that have not been updated in `{stale-days}` days (default 180), and recommend whether each should be refreshed or archived.
**Step 1: Resolve the collection**
Call `webflow-get-collection` with `display-name` set to `{collection-name}`, falling back to `display-name.contains`. If more than one collection matches, list them and stop. If none match, say so and stop.
**Step 2: Read the stale items**
Work out the cutoff date as today minus `{stale-days}` days. Call `webflow-get-collection-item` with the collection-id, `last-updated.to` set to the cutoff date, `archived` set to false and `draft` set to false, so only live items are considered.
**Step 3: Assess**
For each item, note its age since last-updated. Look through field-data for anything that dates the content (a date field in the past, a year in the name, an expired event or offer) and use it to lean the recommendation towards Archive; otherwise recommend Review.
**Step 4: Report**
One summary line with the cutoff date and the number of stale items. Then a table with columns Item name, Item ID, Last updated, Days since update, Evidence, Recommendation (Archive or Review), oldest first.
**Rules & Guidelines:**
* This is read-only. Use only `webflow-get-collection` and `webflow-get-collection-item`. There is no tool to archive or edit items; leave that to the user.
* Age alone is not a reason to archive. Evergreen content such as team members or product pages can be old and correct; recommend Review for those.
**Validation:**
* If no items are older than the cutoff, say the collection is up to date.
* If the collection has no live items at all, say so.Who it's for
One answer, three teams that use it
Content managers
Clear out past events and offers
Get stale items oldest first, each marked archive or review with the evidence found.
Which Webflow Promotions items have not been updated in 90 days and look expired?
SEO specialists
Stop outdated pages ranking
Find pages with last year's dates or past events, so search visitors land on current content.
Find stale items in the Webflow Blog collection older than a year with dated content.
Marketing managers
Run a content clean up with confidence
Evergreen pages are marked for review rather than archive, so nothing still useful is removed.
List Webflow Resources items not updated in 365 days and say which to archive.
How it works
What PopdockAI does when you ask
You name the collection and a staleness threshold, and your AI assistant reviews old items for signs they are out of date. It leaves archiving to you.
01
Ask
You name the collection and a staleness threshold.
02
Read
It reads live published items not updated since the cutoff.
03
Assess
It looks for past dates, old years and expired offers in each.
04
Report
You get stale items oldest first, each marked archive or review.
What PopdockAI provides
The tools behind the answer
Ready made tools for Webflow and one secure connection to your AI tool. No code, no exports.
webflow-get-collection
webflow-get-collection-item
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Outdated content removed for a reason
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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