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Find stale Webflow collection items
Report

Find outdated Webflow CMS items and decide what to archive

For content teams who want old Webflow CMS items reviewed for out-of-date content by asking their AI assistant.

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Find stale Webflow collection items
Which Events items in Webflow have not been updated in 180 days?
14 live Events items have not been updated since 10 April. - Archive: Contoso summit 2025, event date has passed - Archive: Spring offer, expiry date was 31 May - Review: Speaker bureau page, evergreen but 300 days old - Oldest: Fabrikam webinar series, 412 days since update Want the full table with evidence for each item?
Webflow
Sample figures. Your results come from your own account.
webflow-get-collection
webflow-get-collection-item

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Webflow

Webflow
Run it on your own Webflow data.

Connect Webflow, pick your AI tool and paste the prompt.

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The problem

Outdated content that stays live for months

Old Webflow CMS items stay live long after they stop being true, with past events, expired offers and last year's dates. Finding them means sorting every collection by update date and reading each item to judge it.

Without PopdockAI

  • Sort each collection by last updated
  • Open old items one by one
  • Judge whether each is still true
  • Archive pages that were old but still right

With PopdockAI

  • Live published items not updated since the cutoff are read
  • Past dates, old years and expired offers are looked for
  • Archive is recommended only with evidence
  • Evergreen content is marked review, and nothing is archived

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Find items in the Webflow CMS collection named `{collection-name}` that have not been updated in `{stale-days}` days (default 180), and recommend whether each should be refreshed or archived.

**Step 1: Resolve the collection**

Call `webflow-get-collection` with `display-name` set to `{collection-name}`, falling back to `display-name.contains`. If more than one collection matches, list them and stop. If none match, say so and stop.

**Step 2: Read the stale items**

Work out the cutoff date as today minus `{stale-days}` days. Call `webflow-get-collection-item` with the collection-id, `last-updated.to` set to the cutoff date, `archived` set to false and `draft` set to false, so only live items are considered.

**Step 3: Assess**

For each item, note its age since last-updated. Look through field-data for anything that dates the content (a date field in the past, a year in the name, an expired event or offer) and use it to lean the recommendation towards Archive; otherwise recommend Review.

**Step 4: Report**

One summary line with the cutoff date and the number of stale items. Then a table with columns Item name, Item ID, Last updated, Days since update, Evidence, Recommendation (Archive or Review), oldest first.

**Rules & Guidelines:**

* This is read-only. Use only `webflow-get-collection` and `webflow-get-collection-item`. There is no tool to archive or edit items; leave that to the user.
* Age alone is not a reason to archive. Evergreen content such as team members or product pages can be old and correct; recommend Review for those.

**Validation:**

* If no items are older than the cutoff, say the collection is up to date.
* If the collection has no live items at all, say so.

Who it's for

One answer, three teams that use it

Content managers

Clear out past events and offers

Get stale items oldest first, each marked archive or review with the evidence found.

Which Webflow Promotions items have not been updated in 90 days and look expired?

SEO specialists

Stop outdated pages ranking

Find pages with last year's dates or past events, so search visitors land on current content.

Find stale items in the Webflow Blog collection older than a year with dated content.

Marketing managers

Run a content clean up with confidence

Evergreen pages are marked for review rather than archive, so nothing still useful is removed.

List Webflow Resources items not updated in 365 days and say which to archive.

How it works

What PopdockAI does when you ask

You name the collection and a staleness threshold, and your AI assistant reviews old items for signs they are out of date. It leaves archiving to you.

01

Ask

You name the collection and a staleness threshold.

Your AI tool

02

Read

It reads live published items not updated since the cutoff.

webflow-get-collection
webflow-get-collection-item

03

Assess

It looks for past dates, old years and expired offers in each.

No items found.

04

Report

You get stale items oldest first, each marked archive or review.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Webflow and one secure connection to your AI tool. No code, no exports.

get-data

webflow-get-collection

Returns Webflow CMS collections with their display name, singular name, slug and dates. Filter by collection ID, slug, display name (exact or contains) or last updated date range.
get-data

webflow-get-collection-item

Returns Webflow CMS collection items with their field data, draft and archived flags, and last updated and last published dates. Filter by item ID, collection ID, draft, archived, or last updated and last published dates.
Read only.Nothing in Webflow Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Outdated content removed for a reason

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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