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Stripe

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Log Stripe billing status as a HubSpot company note
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Cross-Connector

Give HubSpot account teams the Stripe billing picture

For account managers who want a company's Stripe billing status logged as a HubSpot note by asking their AI assistant.

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Log Stripe billing status as a HubSpot company note
Add a note to Contoso in HubSpot with their current Stripe billing status.
Here is the draft note for Contoso in HubSpot. - Subscriptions: 2 active, monthly recurring revenue 4,800.00 - Open invoices: INV-1042, 4,800.00, due 15 October - Failed charges: 1 in the last 30 days, card ending 4242 - Cancellations: none pending Shall I add this note to Contoso?
Stripe
Sample figures. Your results come from your own account.
hubspot-get-companies
hubspot-get-contacts
stripe-get-customer
stripe-get-subscription
stripe-get-subscription-item
stripe-get-invoice
stripe-get-charge
hubspot-add-company-note

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Stripe

Stripe
Run it on your own Stripe data.

Connect Stripe, pick your AI tool and paste the prompt.

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The problem

Account teams cannot see what a company pays

Account teams working in HubSpot cannot see a company's Stripe billing, so recurring revenue, overdue invoices and pending cancellations stay out of the record. Copying them across means looking up every contact in Stripe and writing the summary by hand.

Without PopdockAI

  • Look up each company contact in Stripe
  • Add up subscriptions and recurring revenue
  • Check open invoices and failed charges
  • Write a summary note by hand

With PopdockAI

  • Stripe customers are found by domain and contact emails
  • Subscriptions, recurring revenue, open invoices and failed charges are read
  • A short note is drafted for you to review and edit
  • It is added once, with no card numbers or payment details

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Summarise the Stripe billing status of the HubSpot company `{company}` and, after the user confirms, log it as a note on the company in HubSpot.

**Step 1: Find the company in HubSpot**

Call `hubspot-get-companies` with `company-domain-name` = `{company}` if it looks like a domain, otherwise `company-name.contains` = `{company}`. If more than one matches, list them and stop, asking which one. If none match, say so and stop. Keep `record-id` and `domain`, then call `hubspot-get-contacts` with `company-id` = `record-id` to collect contact emails.

**Step 2: Read billing in Stripe**

Call `stripe-get-customer` with `email.contains` = the domain, then with `email` = each contact email not yet matched. If no Stripe customer is found, tell the user and stop; do not write a note.

For each `customer-id`: `stripe-get-subscription` (status, period end, cancel at period end), `stripe-get-subscription-item` (MRR, as `price-unit-amount` x `quantity` normalised to a month), `stripe-get-invoice` with `status` = open (amount remaining, due date), and `stripe-get-charge` with `status` = failed and `created.from` = today minus 30 days.

**Step 3: Draft the note and ask**

Draft a note of at most 8 lines, starting "Stripe billing status as of <today>:", covering MRR per currency, subscription statuses, overdue amount, recent failed charges, and any cancel at period end. Add `{extra-note}` at the end if it is given.

Show the draft and the target company (name, domain, record-id) to the user and ask them to confirm. Do not write anything until they say yes.

**Step 4: Write once, then confirm**

After a yes, call `hubspot-add-company-note` exactly once with `company-id` = the company's `record-id` and `note` = the approved text. Report success or the error returned. Do not retry automatically.

**Rules & Guidelines:**

* `hubspot-get-companies`, `hubspot-get-contacts` and `hubspot-add-company-note` are on the hubspot server. `stripe-get-customer`, `stripe-get-subscription`, `stripe-get-subscription-item`, `stripe-get-invoice` and `stripe-get-charge` are on the stripe server.
* The only write allowed is one `hubspot-add-company-note` call after explicit confirmation. Do not call `hubspot-update-company`, `hubspot-update-deal`, `hubspot-add-deal-note` or any other HubSpot add or update tool. The stripe server is read-only here.

**Validation:**

* If the user edits the draft, use their text exactly.
* If the user declines, stop without writing.
* Never put card numbers or full payment details in the note; brand and last 4 digits at most.

Who it's for

One answer, three teams that use it

Account managers

Know the billing picture before you call

Recurring revenue and open invoices sit on the company record, so you are never surprised.

Add a note to Fabrikam in HubSpot with their current Stripe billing status.

Customer success managers

Spot pending cancellations

Subscriptions set to cancel show up on the record where the account team will see them.

Log Stripe billing for northwindtraders.com on their HubSpot company, including any failed charges.

Sales managers

Give the team one shared view

A dated note gives everyone on the account the same billing facts.

Draft a Stripe billing note for Contoso in HubSpot and show it to me before saving.

How it works

What PopdockAI does when you ask

You name a HubSpot company, and your AI assistant drafts a note with its Stripe billing status. Nothing is written until you confirm, and your edits are used exactly.

01

Ask

You name a HubSpot company or its domain.

Your AI tool

02

Read

It finds the company's Stripe customers and reads subscriptions, invoices and recent failed charges.

hubspot-get-companies
hubspot-get-contacts
stripe-get-customer
stripe-get-subscription
stripe-get-subscription-item
stripe-get-invoice
stripe-get-charge

03

Confirm

You review the drafted note and edit it if you like.

No items found.

04

Log

It adds the note to the company once.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Stripe and one secure connection to your AI tool. No code, no exports.

get-data

hubspot-get-companies

Returns company records from HubSpot CRM, with domain, industry, lifecycle stage, owner, location and revenue from the HubSpot connector. Filter by record id, company domain name, industry, lifecycle stage, annual revenue, state region, company owner, company name, create date, country region.
get-data

hubspot-get-contacts

Returns contact records from HubSpot CRM, with email, phone, company, lifecycle stage, lead status, owner and location from the HubSpot connector. Filter by company id, state region, contact owner, email, last name, create date, company name, record id, lifecycle stage, lead status.
get-data

stripe-get-customer

Returns customer records (name, email, balance, delinquency, address) from Stripe.
get-data

stripe-get-subscription

Returns subscriptions (customer, status, billing period, cancellation, trial) from Stripe.
get-data

stripe-get-subscription-item

Returns subscription line items (product, price, quantity, billing period) from Stripe.
get-data

stripe-get-invoice

Returns invoices (number, customer, status, dates, totals, amount remaining) from Stripe.
get-data

stripe-get-charge

Returns charges (amount, status, refunds, customer, card used) from Stripe.
run-action

hubspot-add-company-note

Adds a note to a HubSpot company's timeline. Requires company id, note.
Read only.Nothing in Stripe Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

A dated billing summary on every account record

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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