Connectors

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Microsoft Dynamics GP

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Map Dynamics GP accounts to Intacct
Report
Cross-Connector

Know how your GP chart maps to Intacct before go-live

For finance teams moving to Sage Intacct who want the Dynamics GP chart of accounts mapped and checked, by asking their AI assistant.

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Map Dynamics GP accounts to Intacct
Map our Dynamics GP chart of accounts to Sage Intacct and show what does not line up.
412 GP main segments were checked against the Intacct chart, and 19 need a decision. - Matched: 381, including 46 only after removing leading zeros - Type mismatch: 4000 Sales is an expense account in Intacct - GP only: 12 accounts, with 5 suggested title matches to review - Dimension candidates: 3 segments hold several departments Want the full mapping table?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-gl-account
sage-intacct-get-account

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Mapping a segmented chart by hand is slow and risky

Mapping a segmented Dynamics GP chart of accounts to Sage Intacct is slow and error prone. Accounts must be rolled up by main segment, matched despite leading zeros and checked for type and balance.

Without PopdockAI

  • Roll up GP accounts by main segment in a spreadsheet
  • Match numbers with and without leading zeros
  • Check account type and normal balance pair by pair
  • Argue over segments that hide several meanings

With PopdockAI

  • Active GP accounts are read by main segment beside the Intacct chart
  • Segments match exactly, then without leading zeros
  • Type, normal balance and inactive accounts are checked for each pair
  • Title matches are suggestions only, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Map every active Dynamics GP account to its Intacct account and report what is unmapped or set up differently, optionally only for GP main account segment `{main-segment}` (default: all accounts).

**Step 1: Read the GP chart of accounts**

Call `dynamics-gp-get-gl-account` with `active` = true, and `main-account-segment` = `{main-segment}` when it is given. GP account numbers are segmented (for example 000-1100-00). Group the accounts by `main-account-segment`. For each segment keep the full account numbers under it, their descriptions, `posting-type` and `typical-balance`. The non-main segments usually became Intacct dimensions (department, location), not separate accounts.

**Step 2: Read the Intacct chart of accounts**

Call `intacct-get-account` (with `account-number` = `{main-segment}` when it is given). Keep `account-number`, `title`, `account-type`, `normal-balance` and `status`.

**Step 3: Match**

Match each GP main segment to an Intacct `account-number`: first exactly, then with leading zeros removed from both. If neither matches, compare the GP description to the Intacct title and list a close match as "suggested, not confirmed". Never treat a suggestion as a match in the totals.

For each match compare:
* GP `posting-type` Balance Sheet against Intacct `account-type` balance sheet, and Profit and Loss against income statement.
* GP `typical-balance` against Intacct `normal-balance` (Debit/Credit).
* Intacct `status` inactive while the GP account is active.

**Step 4: Report**

1. A one-line count: GP main segments, mapped, mapped with a mismatch, GP only, Intacct only.
2. Mapped with a mismatch: GP segment, GP description, Intacct account, what differs.
3. GP only (no Intacct account): segment, description, posting type, typical balance, how many full GP accounts roll into it.
4. Suggested matches awaiting confirmation.
5. Intacct only (no GP segment): account, title. These are often new accounts, not errors.
6. GP segments whose full accounts carry clearly different descriptions (for example "Cash - Operating" and "Cash - Payroll" under one segment). These need an Intacct dimension or separate accounts, so flag them for a decision.

**Rules & Guidelines:**

* Tools prefixed dynamics-gp- are on the dynamics-gp MCP server. Tools prefixed intacct- are on the intacct MCP server. Both servers must be connected; if a tool from either is missing, say which server is not connected and stop.
* Pass `{gp-company}` as `company` on every dynamics-gp- call and `{intacct-company}` as `company` on every intacct- call. Leave either empty to use that server's default company, and name the companies you used in the report.
* Set `max-records` high (5000) on every list read. If a read returns exactly that many rows, say the result may be truncated and narrow the filter (per account, per vendor, per customer or per item) instead of reporting totals from it.
* Read only. Do NOT call `intacct-create-account`, `intacct-update-account`, `dynamics-gp-gl-account-add` or `dynamics-gp-gl-account-update`. To create the missing accounts, use the create-missing-intacct-accounts prompt.

**Validation:**

* If GP returns no accounts, check the company and the segment and stop. If Intacct returns none, report every GP segment as GP only and say the Intacct chart looks empty.
* Compare account numbers as text; never add or strip characters other than leading zeros.

Who it's for

One answer, three teams that use it

Migration leads

See the mapping gaps early

GP only and Intacct only accounts are listed, so decisions are made well before cutover.

Map our Dynamics GP main accounts to Sage Intacct and list what exists on only one side.

Controllers

Check type and balance before go-live

Mismatched account types or normal balances are found while they are still easy to fix.

Which mapped accounts between Dynamics GP and Intacct have a different type or normal balance?

Implementation consultants

Decide where dimensions are needed

Segments that carry several meanings are flagged, so you can decide on dimensions or separate accounts.

Which Dynamics GP main segments in the 5000 range might need a dimension in Sage Intacct?

How it works

What PopdockAI does when you ask

You optionally pick a main segment, and your AI assistant maps the Dynamics GP chart to Sage Intacct. It reports what lines up and what needs a decision, and only reads.

01

Ask

You optionally pick a main segment.

Your AI tool

02

Read

It reads active Dynamics GP accounts by main segment and the Sage Intacct chart.

microsoft-dynamics-gp-get-gl-account
sage-intacct-get-account

03

Match

It matches exactly, then without leading zeros, and checks type and balance.

No items found.

04

Report

You get mismatches, one-sided accounts and segments needing a dimension.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-gl-account

Returns chart of accounts records from Dynamics GP General Ledger, including account type, posting type, typical balance and whether each account is active. Filter by active, typical balance, account alias, posting type, account type, modified date, account number and main account segment, and pick the company and the maximum number of records.
get-data

sage-intacct-get-account

Returns accounts from Sage Intacct. One row per general ledger account.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

A clear account map before go-live

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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