Connectors

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Microsoft Dynamics GP

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Post a Dynamics GP to Intacct conversion adjustment
Write
Cross-Connector

Fix a cutover difference with one confirmed entry

For finance teams who want an account that does not tie between Dynamics GP and Sage Intacct corrected at cutover, by asking their AI assistant.

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Post a Dynamics GP to Intacct conversion adjustment
Account 1200 does not tie between GP and Intacct at our 30 June cutover. Fix it against clearing account 9999.
Account 1200 is out by 3,420 at 30 June. - Dynamics GP balance: 184,620 - Sage Intacct balance: 181,200 - Entry: debit 1200 for 3,420, credit 9999, saved as a draft - The gap is under 10 percent of the balance Shall I create the draft entry?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-gl-account-summary
sage-intacct-get-account
sage-intacct-get-general-ledger-detail
sage-intacct-create-journal-entry
sage-intacct-get-journal-entry

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Cutover differences that double when you fix them

When an account in Sage Intacct does not tie to its Dynamics GP balance at cutover, someone works out both balances and keys a correcting entry against a clearing account. Get the sign or the period wrong and the difference doubles.

Without PopdockAI

  • Rebuild the GP balance from period summaries
  • Net the Intacct ledger to the same date
  • Work out the sign of the correcting entry
  • Key the entry and hope the account now ties

With PopdockAI

  • Both balances are worked out at the cutover date
  • It stops if the account already ties
  • One entry is proposed, saved as a draft unless you ask to post
  • Large gaps are flagged and the account is checked afterwards

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Make Intacct account `{account-number}` match its Dynamics GP balance at `{cutover-date}` with one journal entry against clearing account `{clearing-account}`, after the user confirms it.

**Step 1: GP balance**

Ask the user for the GP fiscal year and the last GP period before cutover, unless they are already stated in this conversation. Call `dynamics-gp-get-gl-account-summary` with `main-account-segment` = `{account-number}` and that `year`. For a balance sheet account add `period-balance` for period 0 through the cutover period; for a Profit and Loss account add periods 1 through the cutover period. Use debit-positive amounts.

**Step 2: Intacct balance**

Call `intacct-get-account` for `{account-number}` and for `{clearing-account}`; if either does not exist, stop. Call `intacct-get-general-ledger-detail` with `account-number` = `{account-number}` and `entry-date.to` = `{cutover-date}` (for an income statement account, from the fiscal year start), and net `debit-amount` minus `credit-amount`.

**Step 3: Propose**

Difference = GP balance minus Intacct balance. If it is under 0.01, say the account already ties and stop. Otherwise propose:
* `posting-date`: `{cutover-date}` as MM/DD/YYYY.
* `journal`: GJ unless the user names another.
* `title`: "GP conversion adjustment {account-number}".
* A positive difference debits `{account-number}` and credits `{clearing-account}`; a negative one does the reverse. `debit-amount` and `credit-amount` are both the absolute difference.
* `state`: draft, unless the user asks to post.

Show the GP balance, the Intacct balance, the difference and the entry, and ask for confirmation.

**Step 4: Post**

Only after confirmation, call `intacct-create-journal-entry` once. If it fails (for example the period is closed), report the error and stop; do not retry with another date.

**Step 5: Confirm**

Call `intacct-get-journal-entry` for the new entry, then recompute the Intacct balance as in Step 2 and report whether the account now ties.

**Rules & Guidelines:**

* Tools prefixed dynamics-gp- are on the dynamics-gp MCP server. Tools prefixed intacct- are on the intacct MCP server. Both servers must be connected; if a tool from either is missing, say which server is not connected and stop.
* Pass `{gp-company}` as `company` on every dynamics-gp- call (empty means the default GP company). Use the default Intacct company; if the Intacct side holds several entities and it is not clear which one received this GP company, ask before starting.
* Set `max-records` high (5000) on every list read. If a read returns exactly that many rows, say the result may be truncated and narrow the filter (per account, per vendor, per customer or per item) instead of reporting totals from it.
* One write only: `intacct-create-journal-entry`, once, after confirmation. Never call `intacct-update-journal-entry`. Never write to GP: do NOT call `dynamics-gp-gl-account-transaction-add`.

**Validation:**

* Refuse if `{account-number}` and `{clearing-account}` are the same account.
* If the difference is large relative to the balance (over 10 percent), say so and suggest running reconcile-trial-balance-at-cutover first, since a mapping error is more likely than a missing balance.

Who it's for

One answer, three teams that use it

Migration accountants

Fix a tie-out difference quickly

Both balances and the correcting entry are worked out for you, so one account is cleared without a spreadsheet.

Account 2000 is off between GP and Intacct at our 31 March cutover. Propose a fix against clearing 9990.

Controllers

Approve every adjustment before it lands

Entries are saved as drafts unless you ask to post, so you review the adjustment before it hits the ledger.

Work out the cutover difference for account 1500 between Dynamics GP and Sage Intacct and draft the entry.

Implementation consultants

Know when to stop and check the whole TB

A gap over 10 percent comes with a warning to check the full trial balance before adjusting one account.

Does account 4000 tie between GP and Intacct at 30 June? If not, what entry would fix it?

How it works

What PopdockAI does when you ask

You name the account, cutover date and clearing account, and your AI assistant works out the difference between Dynamics GP and Sage Intacct. Nothing is written until you confirm the one proposed entry.

01

Ask

You name the account, the cutover date and a clearing account.

Your AI tool

02

Compare

It works out both balances at cutover and stops if they already tie.

microsoft-dynamics-gp-get-gl-account-summary
sage-intacct-get-account
sage-intacct-get-general-ledger-detail

03

Confirm

You see one proposed entry, saved as a draft unless you ask to post.

No items found.

04

Create

It creates the entry and checks the account now ties.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-gl-account-summary

Returns General Ledger account summary records from Dynamics GP, with debit, credit and net balance per account by year and period. Filter by account number, year, period ID, period balance, account alias, posting type, account type and main account segment, and pick the company and the maximum number of records.
get-data

sage-intacct-get-account

Returns accounts from Sage Intacct. One row per general ledger account.
get-data

sage-intacct-get-general-ledger-detail

Returns general ledger details from Sage Intacct. One row per posted GL entry. Rows repeat per reporting method (for example accrual and cash), so filter by reporting method before totalling.
run-action

sage-intacct-create-journal-entry

Creates a balanced two-line journal entry in Sage Intacct: one debit line and one credit line for the same amount.
get-data

sage-intacct-get-journal-entry

Returns journal entries from Sage Intacct. The transaction-number links to the Get journal entry lines tool.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

One confirmed entry, and the account ties

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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