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Microsoft Dynamics GP

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Reconcile Dynamics GP inventory with Intacct at cutover
Report
Cross-Connector

Prove inventory came across to Intacct item by item

For operations and finance teams who want Dynamics GP stock compared with Sage Intacct at cutover, by asking their AI assistant.

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Reconcile Dynamics GP inventory with Intacct at cutover
Reconcile Dynamics GP inventory with Sage Intacct at cutover for the MAIN site.
MAIN pairs with the Intacct warehouse WH-MAIN, and 7 items differ. - Missing from Intacct: 2 items worth 3,180 - Quantity gap: SD-200 shows 46 in GP and 40 in Intacct, 708 in value - Cost over 1 percent: 3 items - Skipped: 14 non-inventory items Some differences may be activity since cutover. Want the item list?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-iv-site
sage-intacct-get-warehouse
microsoft-dynamics-gp-get-iv-item-quantity
microsoft-dynamics-gp-get-iv-item
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sage-intacct-get-item-warehouse
sage-intacct-get-inventory-transaction-line

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Inventory carried over, but nobody can prove it

Proving inventory came across from Dynamics GP to Sage Intacct means pairing sites with warehouses, then comparing quantity and value item by item. Activity on either side since cutover muddies the comparison.

Without PopdockAI

  • Pair GP sites with Intacct warehouses by hand
  • Export quantities and costs from both systems
  • Match items and compare value with the right cost method
  • Lose real gaps among non-inventory items

With PopdockAI

  • GP sites are paired with Intacct warehouses
  • Quantity and value are compared item by item with the matching cost method
  • Missing items, quantity and cost differences are listed with site totals
  • Non-inventory items are skipped and counted, with nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Check that items, on-hand quantities and costs match between Dynamics GP and Intacct, for GP site `{site-id}` and item `{item-number}` when given (default: every site and item).

**Step 1: Sites and warehouses**

Call `dynamics-gp-get-iv-site` and `intacct-get-warehouse`. Pair GP `site-id` with Intacct `warehouse-id`, exactly first, then by description against `warehouse-name`. List any site with no warehouse and stop there for that site.

**Step 2: GP quantities and costs**

Call `dynamics-gp-get-iv-item-quantity` (`item-number` and `location-code-from-item-master` when given). Use the per-site rows (`record-type` distinguishes the item total from site rows; use the codes the tool lists). Call `dynamics-gp-get-iv-item` for `item-type`, `valuation-method`, `current-cost` and `standard-cost`.

**Step 3: Intacct quantities and costs**

Call `intacct-get-item` to confirm each item exists (`item-id`), and `intacct-get-item-warehouse` for `on-hand`, `average-cost` and `standard-cost` by `warehouse-id`.

**Step 4: Compare**

Match GP `item-number` to Intacct `item-id` exactly (then ignoring case). For each item and site compare quantity on hand, and value as quantity times cost (GP current cost, or standard cost for standard-cost items, against the Intacct cost for the matching method).

**Step 5: Report**

1. Items in GP with stock but not in Intacct (these need an item import; there is no item-creation tool here).
2. Quantity differences by item and site, largest value difference first.
3. Cost differences over 1 percent.
4. Totals: GP units and value, Intacct units and value, per site.

**Rules & Guidelines:**

* Tools prefixed dynamics-gp- are on the dynamics-gp MCP server. Tools prefixed intacct- are on the intacct MCP server. Both servers must be connected; if a tool from either is missing, say which server is not connected and stop.
* Pass `{gp-company}` as `company` on every dynamics-gp- call (empty means the default GP company). Use the default Intacct company; if the Intacct side holds several entities and it is not clear which one received this GP company, ask before starting.
* Set `max-records` high (5000) on every list read. If a read returns exactly that many rows, say the result may be truncated and narrow the filter (per account, per vendor, per customer or per item) instead of reporting totals from it.
* Quantities are live, not as of cutover. If either system has had receipts, sales or adjustments since, say that differences may be activity, and suggest checking `intacct-get-inventory-transaction-line` for the item.
* Read only. Do NOT call `dynamics-gp-iv-inventory-transaction-add`, `dynamics-gp-iv-item-update` or `dynamics-gp-iv-inventory-transfer-add`.

**Validation:**

* Skip non-inventoried GP item types (services, flat fee, misc charges) and say how many were skipped.
* If GP shows quantity allocated to open orders, report it next to the difference; it does not change on hand.

Who it's for

One answer, three teams that use it

Inventory controllers

Prove stock moved correctly

Quantity and value differences by item and site show whether the migration can be signed off.

Reconcile Dynamics GP inventory with Sage Intacct at cutover for all sites.

Migration leads

Find items that never came across

Items missing from Intacct are listed, so they can be loaded before anyone tries to sell them.

Which Dynamics GP items at the EAST site are missing from Sage Intacct?

Cost accountants

Check inventory value ties

Cost differences over 1 percent and site totals show whether the inventory value on the balance sheet carried over.

Does inventory value tie between Dynamics GP and Intacct for item SD-200 at cutover?

How it works

What PopdockAI does when you ask

You optionally pick a site or item, and your AI assistant compares Dynamics GP inventory with Sage Intacct. It warns where activity since cutover may explain a difference, and only reads.

01

Ask

You optionally pick a site or an item.

Your AI tool

02

Pair

It pairs Dynamics GP sites with Sage Intacct warehouses.

microsoft-dynamics-gp-get-iv-site
sage-intacct-get-warehouse

03

Compare

It compares each item's quantity and value using the matching cost method.

microsoft-dynamics-gp-get-iv-item-quantity
microsoft-dynamics-gp-get-iv-item
sage-intacct-get-item
sage-intacct-get-item-warehouse
sage-intacct-get-inventory-transaction-line

04

Report

You get missing items, quantity and cost differences and site totals.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-iv-site

Returns inventory site (warehouse location) records from Dynamics GP Inventory, including address, phone and tax schedule details. Filter by site ID, inactive, city, description, zip code, state and country, and pick the company and the maximum number of records.
get-data

sage-intacct-get-warehouse

Returns warehouses from Sage Intacct.
get-data

microsoft-dynamics-gp-get-iv-item-quantity

Returns item quantity records by site from Dynamics GP Inventory, including quantities on hand, allocated, on order and back ordered. Filter by quantity on hand, item description, location code from item master, item class code, item type, record type and item number, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-iv-item

Returns inventory item records from Dynamics GP Inventory, including item type, class, costs, units of measure and valuation settings. Filter by item class code, item description, current cost, item number, abc code, item short name, valuation method and item tracking option, and pick the company and the maximum number of records.
get-data

sage-intacct-get-item

Returns items from Sage Intacct.
get-data

sage-intacct-get-item-warehouse

Returns item warehouses from Sage Intacct. One row per item per warehouse, with stock quantities.
get-data

sage-intacct-get-inventory-transaction-line

Returns inventory transaction lines from Sage Intacct. Filter by document ID (from Get inventory transactions) to get one transaction's lines.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Inventory proven, or the exact gaps listed

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Related use cases

More ways to put this data to work

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One prompt template with infinite possibilities.

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