Connectors

/

Microsoft Dynamics GP

/

Reconcile open Dynamics GP payables with Intacct at cutover
Report
Cross-Connector

Open payables in Intacct with every cutover bill accounted for

For finance teams who want open Dynamics GP payables at cutover tied to Sage Intacct bills, by asking their AI assistant.

Try PopdockAI free
Get a live demo
Reconcile open Dynamics GP payables with Intacct at cutover
Reconcile open payables from Dynamics GP with Sage Intacct at our 30 June cutover.
At 30 June, 286 vendors had open payables, and 5 do not tie. - Missing from Intacct: 7 GP documents worth 18,240, listed for import - No GP source: 1 Intacct bill from Contoso Parts - Mismatches: 3 amounts and 2 due dates differ - Totals: GP 612,400, Intacct 594,160 Want the import list?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-pm-payables-trx
microsoft-dynamics-gp-get-pm-payables-apply
sage-intacct-get-bill
sage-intacct-get-ap-adjustment
sage-intacct-get-vendor

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

Try PopdockAI free

The problem

Total payables tie, but bills are still missing

Confirming every open Dynamics GP payable reached Sage Intacct is hard when GP stayed in use after cutover and payments reduced what is open. Vendor IDs and invoice numbers drift, so a total comparison hides missing bills.

Without PopdockAI

  • Rebuild what was open in GP at the cutover date
  • Add back payments applied since
  • Match vendors and bills across changed IDs and numbers
  • Trust a total that hides missing bills

With PopdockAI

  • What was open at cutover is rebuilt, adding back later payments
  • Vendors match by ID, then by name
  • Documents match by bill or reference number
  • Missing bills are listed for import, never created

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Confirm the open payables in Dynamics GP at `{cutover-date}` match the open bills in Intacct, for vendor `{vendor-id}` or for every vendor when it is empty.

**Step 1: Open GP payables at cutover**

Call `dynamics-gp-get-pm-payables-trx` with `document-date.to` = `{cutover-date}` (and `vendor-id` = `{vendor-id}` when given). Drop voided documents. `current-trx-amount` is what is still open today; keep documents where it is not zero. Treat document types that reduce what is owed (credit memos, returns, payments) as negative, using the codes the tool lists for `document-type`.

If GP was used after cutover, today's open amount understates the cutover amount. Call `dynamics-gp-get-pm-payables-apply` with `payment-date.from` = the day after `{cutover-date}` and add each `applied-amount` back to its `apply-to-document-number`.

**Step 2: Open Intacct bills**

Call `intacct-get-bill` with `total-due.min` = 0.01 (and `vendor-id` when given), and `intacct-get-ap-adjustment` for migrated credit memos with an open `total-due`.

**Step 3: Match**

Match vendors on `vendor-id`, exactly first, then ignoring case and leading zeros. For GP vendors still unmatched, look them up by name with `intacct-get-vendor` and label the result "matched by name".

Within a vendor, match GP `document-number` to Intacct `bill-number`, then to `reference-number`. Compare the open amount and the due date; a changed due date moves the document in the aging.

**Step 4: Report**

1. Vendor summary: vendor, GP open at cutover, Intacct open, difference. Put only vendors with a difference in the table and give the count of vendors that tie.
2. GP documents missing from Intacct: vendor, document number, type, date, open amount.
3. Intacct bills with no GP document.
4. Amount or due date mismatches.
5. Grand totals on both sides.

**Rules & Guidelines:**

* Tools prefixed dynamics-gp- are on the dynamics-gp MCP server. Tools prefixed intacct- are on the intacct MCP server. Both servers must be connected; if a tool from either is missing, say which server is not connected and stop.
* Pass `{gp-company}` as `company` on every dynamics-gp- call (empty means the default GP company). Use the default Intacct company; if the Intacct side holds several entities and it is not clear which one received this GP company, ask before starting.
* Set `max-records` high (5000) on every list read. If a read returns exactly that many rows, say the result may be truncated and narrow the filter (per account, per vendor, per customer or per item) instead of reporting totals from it.
* Read only. Intacct has no bill-creation tool here, so report missing bills for import; never try to create them. Do NOT call `dynamics-gp-pm-payables-trx-add`, `intacct-create-recurring-bill` or `intacct-update-vendor`.

**Validation:**

* If `{vendor-id}` is given and not found in GP, say so and stop. If it is in GP but not in Intacct, report the vendor as not migrated.
* Amounts within 0.01 tie. A document open in GP and fully paid in Intacct is a timing question for the user, not a missing bill.

Who it's for

One answer, three teams that use it

AP managers

Open AP in Intacct with confidence

Vendors that do not tie and bills missing from Intacct are listed, so AP starts from the right balance.

Reconcile open payables from Dynamics GP with Sage Intacct at our 31 March cutover.

Migration accountants

Get a ready import list

GP documents missing from Intacct are listed with amounts and due dates, ready to import.

Which GP payables open at cutover are missing from Intacct? Give me a list to import.

Controllers

Check one vendor at cutover

Rebuild one vendor's open items at cutover and see exactly what does or does not tie.

Does Northwind Freight's open balance at cutover match between Dynamics GP and Sage Intacct?

How it works

What PopdockAI does when you ask

You give the cutover date, and your AI assistant rebuilds the open Dynamics GP payables and matches each one to Sage Intacct. It reports and never creates a bill.

01

Ask

You give the cutover date, and optionally a vendor.

Your AI tool

02

Rebuild

It works out what was open in Dynamics GP at cutover.

microsoft-dynamics-gp-get-pm-payables-trx
microsoft-dynamics-gp-get-pm-payables-apply

03

Match

It matches vendors by ID or name and documents by bill or reference number.

sage-intacct-get-bill
sage-intacct-get-ap-adjustment
sage-intacct-get-vendor

04

Report

You get vendors that do not tie and bills to import, never created.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pm-payables-trx

Returns payables transactions such as invoices, credit memos and payments from Dynamics GP Payables Management, with the vendor, dates, document and outstanding amounts. Filter by batch number, voucher number, vendor name, document amount, purchase order number, document number, document type and document date, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pm-payables-apply

Returns payment applications from Dynamics GP Payables Management, showing which payments and credits were applied to which vendor documents and for how much. Filter by vendor ID, apply to document number, apply to voucher number, document number, vendor name, apply to document type, payment date and voucher number, and pick the company and the maximum number of records.
get-data

sage-intacct-get-bill

Returns bills from Sage Intacct. The record-number links to the Get bill lines tool.
get-data

sage-intacct-get-ap-adjustment

Returns AP adjustments from Sage Intacct.
get-data

sage-intacct-get-vendor

Returns vendors from Sage Intacct.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Every cutover bill accounted for

Try PopdockAI free
Get a live demo

Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

‍

Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

Try PopdockAI Free
See Documentation