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Match Chargebee invoices to PowerGP Online sales documents
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Cross-Connector

Match Chargebee invoices to PowerGP Online sales documents

For sales operations and billing teams who want subscription invoices tied to GP documents by asking their AI assistant.

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Match Chargebee invoices to PowerGP Online sales documents
Match Chargebee invoices from the last 60 days to GP sales documents by PO number.
22 invoices have a PO number: 19 matched a GP document and 3 did not. - INV-2041, PO 88120: Chargebee 725.00, GP ORD-3391 725.00, no difference - INV-2057, PO 88177: Chargebee 1,200.00, GP 1,150.00, difference 50.00 - 3 PO numbers have no PowerGP Online document - 6 invoices have no PO number Want the full table?
Chargebee
Sample figures. Your results come from your own account.
chargebee-get-invoice
chargebee-get-customer
powergp-online-get-salesdocuments
powergp-online-get-salestransactions

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Chargebee

Chargebee
Run it on your own Chargebee data.

Connect Chargebee, pick your AI tool and paste the prompt.

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The problem

PO numbers are the only link, and they live on two screens

Chargebee invoices should tie back to the GP sales documents that billed the same work, and the only link is the purchase order number. Matching by hand means reading PO numbers off two screens, so differences and orphans slip through.

Without PopdockAI

  • Read PO numbers off Chargebee invoices
  • Search GP sales documents for each PO
  • Compare amounts by hand
  • Miss invoices with no PO and POs with no document

With PopdockAI

  • Chargebee invoices with a PO number are read
  • Each is matched to a PowerGP Online sales document by customer PO
  • Amount differences are shown, with shared POs summed
  • Orphans on both sides are listed and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Match Chargebee invoices from the last {lookback-days} days (default 60) with the PowerGP sales documents that billed the same work, using the purchase order number, for {customer} if given.

**Step 1: Chargebee invoices**

Call `chargebee-get-invoice` (chargebee) with `date.from` set to the lookback start and `customer-id` if the customer was resolved with `chargebee-get-customer` (`company.contains`). Keep invoices that have `po-number`. Record `id`, `po-number`, `total`, `date`, `status`.

**Step 2: PowerGP documents**

Call `powergp-online-get-salesdocuments` (powergp-online-ai) with `document-date.from` set to the lookback start, and `customer-name.contains` if a customer was given. Match each invoice to a document whose `customer-po` equals `po-number` (ignore case and spaces). If you need the lines, call `powergp-online-get-salestransactions` with the matched `document-number`.

**Step 3: Report**

Table of invoice id, po-number, Chargebee total, PowerGP document-number and document-amount, and the difference. List invoices with no PO number, and PO numbers with no PowerGP document.

**Rules & Guidelines:**

* Tools prefixed powergp-online- belong to the powergp-online-ai server; tools prefixed chargebee- belong to the chargebee server. Both servers must be connected.
* Read-only: call only the get tools named above. Never create, change or delete anything in either system.
* Never print card or bank details; report ids, names and amounts only.

**Validation:**

* If no invoice has a PO number, say so and stop.
* If several PowerGP documents share a PO, show them all and compare the sum.

Who it's for

One answer, three teams that use it

Sales operations

Tie every invoice to its order

Each Chargebee invoice is set against the GP sales document with the same PO, with any difference shown.

Match Chargebee invoices from the last 30 days to PowerGP sales documents by PO number.

Billing specialists

Find invoices with no PO

Invoices that carry no PO number are listed, so you can chase the missing reference.

Which Chargebee invoices for Contoso this quarter have no PO number?

AR accountants

Explain amount differences

Invoice total, GP amount and the difference sit together, ready for review before close.

Show Chargebee invoices where the PowerGP sales document amount differs, for the last 90 days.

How it works

What PopdockAI does when you ask

You give a look-back window and your AI assistant matches Chargebee invoices to PowerGP Online sales documents by PO. It stops if no invoice has a PO number.

01

Ask

You give a look back window and, optionally, a customer.

Your AI tool

02

Read

It reads Chargebee invoices that carry a PO number.

chargebee-get-invoice
chargebee-get-customer

03

Match

It finds the PowerGP Online sales document with the same customer PO.

powergp-online-get-salesdocuments
powergp-online-get-salestransactions

04

Report

You get totals, differences, invoices without a PO and POs without a document.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.

get-data

chargebee-get-invoice

Returns Chargebee invoices with status, amounts, amount due and due date, filterable by customer and status. Read-only.
get-data

chargebee-get-customer

Returns Chargebee customer records with contact, billing and balance details, filterable by id, email and other fields. Read-only.
get-data

powergp-online-get-salesdocuments

Returns sales documents from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

powergp-online-get-salestransactions

Returns sales transactions from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
Read only.Nothing in Chargebee Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Invoice and sales document mismatches in one pass

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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