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Reconcile Chargebee customer receivables with PowerGP Online
Report
Cross-Connector

Reconcile a customer's Chargebee and GP receivables

For finance teams who want Chargebee invoices checked against PowerGP Online receivables by asking their AI assistant.

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Reconcile Chargebee customer receivables with PowerGP Online
Reconcile what Contoso Ltd owes in PowerGP with their open Chargebee invoices from the last 90 days.
Contoso Ltd is out by 725.00 between the two systems. - Chargebee: 3 open invoices, 2,175.00 due - PowerGP Online: 3 open items, 1,450.00 outstanding - Matched: INV-2041 and INV-2057 to their GP documents - Unmatched: INV-2063, 725.00, has no GP document Want the unmatched items listed with dates?
Chargebee
Sample figures. Your results come from your own account.
powergp-online-get-customers
chargebee-get-customer
powergp-online-get-receivablestransactions
chargebee-get-invoice

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Chargebee

Chargebee
Run it on your own Chargebee data.

Connect Chargebee, pick your AI tool and paste the prompt.

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The problem

Billing and GP disagree on what a customer owes

Seeing whether a customer's Chargebee invoices agree with what Dynamics GP says they owe means pulling open items from both and comparing them by hand. Mismatched amounts slip through and the gap is never stated.

Without PopdockAI

  • Pull open receivables from GP
  • Pull open invoices from Chargebee
  • Pair them by amount and date by hand
  • Never state the gap between the totals

With PopdockAI

  • The customer is found in both systems, stopping if ambiguous
  • Open invoices and receivables are paired by amount, date or reference
  • Unmatched items on each side are listed
  • Both totals and the gap are stated and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Reconcile the receivables owed by {customer} in PowerGP against the open Chargebee invoices and report any difference. Look at the last {lookback-days} days of Chargebee invoices (default 90).

**Step 1: Find the customer in PowerGP**

Call `powergp-online-get-customers` (powergp-online-ai) with `customer-name.contains` set to the customer, or `customer-number` if the value looks like an account number. If more than one matches, list them and stop. Note `customer-number`, `customer-name` and `balance-due`.

**Step 2: Find the customer in Chargebee**

Call `chargebee-get-customer` (chargebee) with `company.contains` set to the PowerGP `customer-name`. If nothing matches, retry with `email.contains` if the user gave an email. If still nothing, report the customer as present in PowerGP and absent from Chargebee and stop. If several match, list them and stop.

**Step 3: Pull the open items on both sides**

Call `powergp-online-get-receivablestransactions` with `customer-number` from step 1 and read `document-number`, `document-date`, `document-amount`, `unapplied-amount`, `days-past-due`. Call `chargebee-get-invoice` with `customer-id` from step 2, `date.from` set to the lookback start, and read `id`, `status`, `total`, `amount-due`, `due-date`.

**Step 4: Report**

Give a table of Chargebee invoices with amount due and the PowerGP document that appears to match (same amount and date within 7 days, or the invoice id in the document number). Then list unmatched items on each side, and the total outstanding in each system and the gap.

**Rules & Guidelines:**

* Tools prefixed powergp-online- belong to the powergp-online-ai server; tools prefixed chargebee- belong to the chargebee server. Both servers must be connected.
* Read-only: call only the get tools named above. Never create, change or delete anything in either system.
* Never print card or bank details; report ids, names and amounts only.

**Validation:**

* If either side returns no rows, say so and still report the other side.
* If currencies differ (`currency-id` against `currency-code`), do not compare totals; show each in its own currency.

Who it's for

One answer, three teams that use it

AR accountants

Reconcile one customer in minutes

Pairings, unmatched items and the gap come back together, ready for your working papers.

Reconcile Fabrikam's open Chargebee invoices with their PowerGP Online receivables.

Collections specialists

Agree the balance before chasing

Know what is open in both systems so you ask the customer for the right amount.

What does Contoso owe in PowerGP versus their open Chargebee invoices from the last 60 days?

Finance controllers

Review gaps on key accounts

Run it for large customers before close to make sure billing and the ledger agree.

Reconcile Northwind Traders across Chargebee and PowerGP Online for the last 180 days and state the gap.

How it works

What PopdockAI does when you ask

You name the customer and your AI assistant reconciles Chargebee invoices with PowerGP Online receivables. Differing currencies are shown separately and card and bank details never appear.

01

Ask

You name the customer and, optionally, how far back to read invoices.

Your AI tool

02

Find

It finds the customer in both systems and stops if a match is ambiguous.

powergp-online-get-customers
chargebee-get-customer

03

Pair

It pairs open Chargebee invoices with PowerGP Online receivables by amount, date or reference.

powergp-online-get-receivablestransactions
chargebee-get-invoice

04

Report

You get pairings, unmatched items on each side, both totals and the gap.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.

get-data

powergp-online-get-customers

Returns customers from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

chargebee-get-customer

Returns Chargebee customer records with contact, billing and balance details, filterable by id, email and other fields. Read-only.
get-data

powergp-online-get-receivablestransactions

Returns receivables transactions from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

chargebee-get-invoice

Returns Chargebee invoices with status, amounts, amount due and due date, filterable by customer and status. Read-only.
Read only.Nothing in Chargebee Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

The receivables gap with every unmatched item named

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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