/
/
Reconcile a customer's Chargebee and GP receivables
For finance teams who want Chargebee invoices checked against PowerGP Online receivables by asking their AI assistant.
On this page
Connector
Connect Chargebee, pick your AI tool and paste the prompt.
The problem
Billing and GP disagree on what a customer owes
Seeing whether a customer's Chargebee invoices agree with what Dynamics GP says they owe means pulling open items from both and comparing them by hand. Mismatched amounts slip through and the gap is never stated.
Without PopdockAI
- Pull open receivables from GP
- Pull open invoices from Chargebee
- Pair them by amount and date by hand
- Never state the gap between the totals
With PopdockAI
- The customer is found in both systems, stopping if ambiguous
- Open invoices and receivables are paired by amount, date or reference
- Unmatched items on each side are listed
- Both totals and the gap are stated and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Reconcile the receivables owed by {customer} in PowerGP against the open Chargebee invoices and report any difference. Look at the last {lookback-days} days of Chargebee invoices (default 90).
**Step 1: Find the customer in PowerGP**
Call `powergp-online-get-customers` (powergp-online-ai) with `customer-name.contains` set to the customer, or `customer-number` if the value looks like an account number. If more than one matches, list them and stop. Note `customer-number`, `customer-name` and `balance-due`.
**Step 2: Find the customer in Chargebee**
Call `chargebee-get-customer` (chargebee) with `company.contains` set to the PowerGP `customer-name`. If nothing matches, retry with `email.contains` if the user gave an email. If still nothing, report the customer as present in PowerGP and absent from Chargebee and stop. If several match, list them and stop.
**Step 3: Pull the open items on both sides**
Call `powergp-online-get-receivablestransactions` with `customer-number` from step 1 and read `document-number`, `document-date`, `document-amount`, `unapplied-amount`, `days-past-due`. Call `chargebee-get-invoice` with `customer-id` from step 2, `date.from` set to the lookback start, and read `id`, `status`, `total`, `amount-due`, `due-date`.
**Step 4: Report**
Give a table of Chargebee invoices with amount due and the PowerGP document that appears to match (same amount and date within 7 days, or the invoice id in the document number). Then list unmatched items on each side, and the total outstanding in each system and the gap.
**Rules & Guidelines:**
* Tools prefixed powergp-online- belong to the powergp-online-ai server; tools prefixed chargebee- belong to the chargebee server. Both servers must be connected.
* Read-only: call only the get tools named above. Never create, change or delete anything in either system.
* Never print card or bank details; report ids, names and amounts only.
**Validation:**
* If either side returns no rows, say so and still report the other side.
* If currencies differ (`currency-id` against `currency-code`), do not compare totals; show each in its own currency.Who it's for
One answer, three teams that use it
AR accountants
Reconcile one customer in minutes
Pairings, unmatched items and the gap come back together, ready for your working papers.
Reconcile Fabrikam's open Chargebee invoices with their PowerGP Online receivables.
Collections specialists
Agree the balance before chasing
Know what is open in both systems so you ask the customer for the right amount.
What does Contoso owe in PowerGP versus their open Chargebee invoices from the last 60 days?
Finance controllers
Review gaps on key accounts
Run it for large customers before close to make sure billing and the ledger agree.
Reconcile Northwind Traders across Chargebee and PowerGP Online for the last 180 days and state the gap.
How it works
What PopdockAI does when you ask
You name the customer and your AI assistant reconciles Chargebee invoices with PowerGP Online receivables. Differing currencies are shown separately and card and bank details never appear.
01
Ask
You name the customer and, optionally, how far back to read invoices.
02
Find
It finds the customer in both systems and stops if a match is ambiguous.
03
Pair
It pairs open Chargebee invoices with PowerGP Online receivables by amount, date or reference.
04
Report
You get pairings, unmatched items on each side, both totals and the gap.
What PopdockAI provides
The tools behind the answer
Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.
powergp-online-get-customers
chargebee-get-customer
powergp-online-get-receivablestransactions
chargebee-get-invoice
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
The receivables gap with every unmatched item named
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

.webp)
