Connectors

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Geotab MyAdmin

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Order Geotab MyAdmin hardware from the catalog
Write

Order Geotab hardware with the right codes, after one review

For Geotab resellers and operations teams who place hardware orders through MyAdmin.

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Order Geotab MyAdmin hardware from the catalog
Order 10 GO9 devices and 10 Type 16 harnesses on PO 4500123.
Both items matched a product and PO 4500123 is not in use. - GO9 device: GO9-LTE, quantity 10 - Harness: HRN-T16, quantity 10 - Ship to: Contoso Logistics, Dock 3 Shall I place this order?
Geotab MyAdmin
Sample figures. Your results come from your own account.
geotab-myadmin-get-available-product
geotab-myadmin-get-device-contract
geotab-myadmin-post-order
geotab-myadmin-cancel-order

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Geotab MyAdmin

Geotab MyAdmin
Run it on your own Geotab MyAdmin data.

Connect Geotab MyAdmin, pick your AI tool and paste the prompt.

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The problem

A wrong code or reused PO means a returned shipment

Placing a Geotab hardware order means matching each item to an exact product code, using a PO number that is not already in use and filling in a ship to contact. A wrong code or reused PO turns into a returned shipment or billing query.

Without PopdockAI

  • Browse the catalog for exact product codes
  • Check the PO number has not been used
  • Fill in the ship to contact by hand
  • Deal with the returned shipment

With PopdockAI

  • Each item is matched to exactly one orderable product
  • A PO number already used on devices triggers a warning
  • The complete order is shown, with ship to filled in
  • One order is placed after you confirm, with how to cancel

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Place an order for {items} under purchase order {purchase-order-number}. These tools change live MyAdmin data. Never call a write tool before the user has explicitly confirmed the exact values in this conversation.

**Step 1: Resolve products**

For each item, call `geotab-myadmin-get-available-product` with name.contains or product-code to find exactly one product. List alternatives and ask when several match.

**Step 2: Check the PO**

Call `geotab-myadmin-get-device-contract` with purchase-order-number = {purchase-order-number}. If it already has devices, warn that the PO number is in use.

**Step 3: Build and confirm**

Build the order header as a JSON object: purchase order number, items (product code, quantity). Ask the user for the ship-to contact if it is not known. Show the order and ask the user to confirm.

**Step 4: Place, once**

Call `geotab-myadmin-post-order` with order-header = the JSON object.

**Step 5: Report**

Report the result returned, including any order ID, and remind the user that `geotab-myadmin-cancel-order` with that order ID cancels it.

**Rules & Guidelines:**

* One order call. If it fails, report the error and stop.

**Validation:**

* If any item does not resolve to a product, stop before Step 3.

Who it's for

One answer, three teams that use it

Procurement teams

Order with the right product codes

Items are matched to exact products, and it asks when several could fit.

Order 25 GO9 devices on PO 4500788 shipped to our Fabrikam depot.

Reseller operations

Avoid reused PO numbers

A warning appears if the PO is already in use, before the order goes in.

Place an order for 5 IOX-USB expanders on PO 4500123.

Installers

Restock harnesses before a job

Describe what you need in plain words and get a ready order to approve.

Order 12 Type 16 harnesses and 12 GO9 devices for the Northwind install next week, PO 4500912.

How it works

What PopdockAI does when you ask

You describe the items and give a PO number, and your AI assistant builds the order. Nothing is placed until you review the complete order and say yes.

01

Ask

You describe the items and give the PO number.

Your AI tool

02

Match

It finds the exact product for each item and checks the PO.

geotab-myadmin-get-available-product
geotab-myadmin-get-device-contract

03

Confirm

You review the full order and the ship-to, and say yes.

No items found.

04

Place

It places the order once and reports the result.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Geotab MyAdmin and one secure connection to your AI tool. No code, no exports.

get-data

geotab-myadmin-get-available-product

Returns the products available to order for the account from the Geotab MyAdmin connector. Filter by: product-code, category, name.contains. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-contract

Returns device contracts (device, plan, dates and termination status) from the Geotab MyAdmin connector. Filter by: purchase-order-number, database, start-date.to, start-date.from, device-plan, device-type, terminated, device-serial. Returns up to the requested number of records.
run-action

geotab-myadmin-post-order

Place order in Geotab MyAdmin (runs the PostOrder method). Inputs: order-header, vehicle-info-list, replacement-details, install-request-items. Writes to live Geotab MyAdmin data. Note: the MyAdmin write actions are generated from the MyAdmin API schema and have not yet been tested against a live account.
run-action

geotab-myadmin-cancel-order

Cancel order in Geotab MyAdmin (runs the CancelOrder method). Inputs: order-id, account, purchase-order-no. Writes to live Geotab MyAdmin data. Note: the MyAdmin write actions are generated from the MyAdmin API schema and have not yet been tested against a live account.
Read only.Nothing in Geotab MyAdmin Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Hardware orders right the first time

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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See Documentation