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Find purchase approvals that nobody is tracking
For operations teams who want aged PowerGP Online approvals checked against TickTick tasks, just by asking their AI assistant.
On this page
Connector
Connect PowerGP Online, pick your AI tool and paste the prompt.
The problem
Purchase orders sit awaiting approval with nobody tracking them
Purchase orders waiting for approval in Dynamics GP can sit for weeks because nobody tracks them. The first sign is often a vendor calling about an unconfirmed order, since the approval queue and the task list are never compared.
Without PopdockAI
- Open the approval queue and filter by age
- Search TickTick for each PO number
- Guess whether a vendor task covers the order
- Hear about it first from the vendor
With PopdockAI
- Pending purchase orders older than your threshold found
- TickTick searched for a task naming each PO number
- Vendor name used only to mark a possible match
- Sorted by remaining subtotal, read-only
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Find purchase orders waiting for approval in company `{company}` (optional) older than `{older-than-days}` days (default 7) and show whether each has a tracking task in TickTick.
**Step 1: Read pending approvals (powergp-online)**
Call `powergp-online-get-purchase-approvals` with `approval-status` set to the pending value (inspect a small sample first if unsure which value means pending), `purchase-order-date.to` set to today minus the threshold, and `company` when given.
**Step 2: Look for tracking tasks (TickTick)**
For each purchase order, call `ticktick-get-tasks` with `title.contains` set to the `purchase-order-number`. Fall back to the vendor name only to flag a possible match.
**Step 3: Report**
Table: PO number, vendor, PO date, remaining subtotal, approver (if any), TickTick task and due date (or NONE). Sort by remaining subtotal, largest first.
**Rules & Guidelines:**
* `powergp-online-*` tools are on the powergp-online server; `ticktick-*` tools are on the TickTick server.
* Read-only. Do not call `ticktick-add-task` or any other TickTick write tool.
**Validation:**
* If nothing is pending, say so and stop.
* If the pending status value is ambiguous, state which value you used.Who it's for
One answer, three teams that use it
Purchasing managers
See which approvals are stuck
Aged purchase orders appear with their approver and value, so you know who to nudge first.
Which POs have waited more than 7 days for approval, and who is the approver on each?
Operations managers
Make sure every pending PO has a task
Orders with no tracking task show NONE, so nothing waits silently until a vendor calls.
List pending purchase orders over 14 days old in our Contoso company with no TickTick task.
Approvers
Clear the biggest orders first
The list is sorted by remaining subtotal, so the largest exposure is at the top.
What are the largest purchase orders still waiting on approval in PowerGP Online?
How it works
What PopdockAI does when you ask
You give an age in days and your AI assistant checks PowerGP Online approvals against TickTick. It says which pending status it used and stops if nothing is pending.
01
Ask
You give the age in days and, optionally, a company.
02
Read
It finds purchase orders in PowerGP Online still pending approval past that age.
03
Match
It looks in TickTick for a task naming each purchase order number.
04
Report
You get a table by remaining subtotal showing approver and task, or NONE.
What PopdockAI provides
The tools behind the answer
Ready made tools for PowerGP Online and one secure connection to your AI tool. No code, no exports.
ticktick-get-tasks
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Aged approvals tracked before a vendor chases them
Related use cases
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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