Connectors

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Ramp

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Reconcile Ramp vendors with Rillet vendors
Report
Cross-Connector

Find vendors that exist in Ramp but not in Rillet

For finance teams who ask their AI assistant to compare the Ramp and Rillet vendor lists and show the gaps.

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Reconcile Ramp vendors with Rillet vendors
Compare our Ramp vendors with our Rillet vendors and show me which ones are missing from Rillet.
12 Ramp vendors are not in Rillet, 3 Rillet vendors are not in Ramp, and 1 name is ambiguous. - Ramp only: Northwind Traders, 48,200.00 USD spend this year - Ramp only: Contoso Ltd, 19,750.00 USD spend this year - Rillet only: Fabrikam Inc - Ambiguous: Adventure Works matches 2 Rillet vendors Want the full list of all 12 Ramp only vendors?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor
rillet-get-vendors

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

Vendors missing from Rillet surface when a bill fails to post

Someone compares the Ramp vendor list to the Rillet vendor list by eye. Names differ by suffix or punctuation, and a vendor that exists in only one system goes unnoticed until a bill fails to post.

Without PopdockAI

  • Export vendors from Ramp and Rillet
  • Compare names around suffixes and punctuation
  • Guess when a name fits several vendors
  • Find the gap when a bill will not post

With PopdockAI

  • Vendors read from Ramp and Rillet
  • Matched by name, ignoring case, punctuation and suffixes
  • Ambiguous names never guessed
  • Ramp-only vendors with spend, partial results stated

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare the vendor lists in Ramp and Rillet, limited to names containing `{name-filter}` if given (default: all vendors), and report vendors that exist in one system but not the other.

**Step 1: Read Ramp vendors**

Call `ramp-get-vendor` (ramp server). If `{name-filter}` is not empty, pass it as `name.contains`. Keep `id`, `name`, `active` and `total-spend-ytd`. Ignore vendors where `active` is false unless `{include-inactive}` is "yes".

**Step 2: Read Rillet vendors**

Call `rillet-get-vendors` (rillet server). It has no filters, so apply `{name-filter}` yourself as a case-insensitive contains. Keep `vendor-id`, `name`, `email`, `payment-terms`, `country`.

**Step 3: Match**

Match on name after lowercasing, trimming and removing punctuation and the suffixes Inc, LLC, Ltd, Corp, GmbH. If a Ramp name matches more than one Rillet vendor, list it under Ambiguous and do not pick one.

**Step 4: Report**

Four lists: in Ramp only (with `total-spend-ytd`, largest first), in Rillet only, matched (count only, plus any whose country differs), ambiguous. End with one line of counts.

**Rules & Guidelines:**

* Tools starting ramp- are on the ramp server and tools starting rillet- are on the rillet server. Both servers must be connected.
* Read only. Never call any Ramp or Rillet write tool: not `ramp-bill-add`, `ramp-bill-update`, `ramp-vendor-add`, `ramp-vendor-update`, `ramp-accounting-sync-ready`, `rillet-add-bill`, `rillet-add-vendor`, `rillet-update-bill`, `rillet-add-bill-payment`, nor any other tool whose name contains add, update, delete, archive or upload.
* Do not suggest creating vendors in the report body; just state the gap.

**Validation:**

* If either server returns no vendors, say which one and stop.
* If a filter matches nothing on both sides, say so and stop.
* If either call hits a record cap, say the comparison is partial.

Who it's for

One answer, three teams that use it

Accounts payable

Set up vendors before their bills arrive

Ramp vendors missing from Rillet are listed with year to date spend.

Which Ramp vendors are missing from Rillet?

Accountants

Spot country differences

Matched vendors with a different country are flagged for correction.

Compare Ramp and Rillet vendors and show any with a different country.

Controllers

Clean up ambiguous vendor names

Names that fit several Rillet vendors are listed so someone can decide.

Include inactive Ramp vendors and compare them with Rillet, listing ambiguous matches.

How it works

What PopdockAI does when you ask

You ask for the comparison and your AI assistant matches Ramp vendors with Rillet. It lists ambiguous names instead of guessing and changes nothing.

01

Ask

You ask for the comparison, optionally limited to names containing some text.

Your AI tool

02

Read

It reads the vendors from Ramp and from Rillet.

ramp-get-vendor
rillet-get-vendors

03

Match

It matches by name, ignoring case, punctuation and suffixes, and never guesses on ambiguous names.

No items found.

04

Report

It lists Ramp only, Rillet only, matched and ambiguous vendors with counts.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
get-data

rillet-get-vendors

Returns vendors (name, contact, address, payment terms, 1099 status) from Rillet.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Missing vendors found before a bill fails

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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See Documentation