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Review Ramp vendor credits
Report

Match unused Ramp vendor credits to open bills

For finance teams who want unapplied vendor credits matched to unpaid bills by asking their AI assistant.

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Review Ramp vendor credits
Do we have any unused vendor credits in Ramp, and which open bills could they cover?
5 vendor credits still have a balance, 3,260 USD in total. Nothing was changed. - Contoso Packaging: CR-118, 1,200 USD left, could cover INV-1042 - Fabrikam Print: CR-097, 640 USD left, no open bill in USD - Northwind Fixtures: CR-131, 880 USD left, 2 candidate bills Want the full table with credit age and all candidate bills?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor-credit
ramp-get-vendor-credit-applied-bill
ramp-get-bill

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

Unused vendor credits sit idle while bills are paid in full

Vendor credits in Ramp can sit unused because nobody matches them to bills waiting to be paid. Working out which credits have a balance, where they were applied and which open bills they could cover is a manual search.

Without PopdockAI

  • List vendor credits and their remaining balance
  • Check where each one was already applied
  • Search for open bills from the same vendor
  • Pay bills in full while credits sit idle

With PopdockAI

  • Credits with a remaining balance found, archived ones skipped
  • Past applications checked for each credit
  • Unpaid bills in the same currency listed as candidates
  • Remaining credit totalled per currency, nothing applied

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Find vendor credits that still have an unapplied balance, optionally for vendor id `{vendor-id}`, created in the last {months-back} months (default 12), and match them to open bills.

**Step 1: Credits**

Call `ramp-get-vendor-credit` with `created-at.from` set to the window start, and `vendor-id` if given. Keep credits whose remaining amount is above zero and which are not archived.

**Step 2: Applications**

For each credit kept, call `ramp-get-vendor-credit-applied-bill` with `bill-id` unset and match on the credit's reference number to see where it was already used.

**Step 3: Open bills**

For each vendor with remaining credit, call `ramp-get-bill` with `vendor-name` and list unpaid bills in the same currency that the credit could cover.

**Step 4: Report**

A table: vendor, credit reference, remaining amount, currency, age, candidate bills. Total remaining credit per currency.

**Rules & Guidelines:**

* Read only. There is no tool here that applies a credit, so recommend and let the user do it in Ramp.

**Validation:**

* If no credit has a remaining balance, say so.

Who it's for

One answer, three teams that use it

Accounts payable

Use credits before you pay

Each credit comes with the open bills it could cover.

Do we have unused Ramp vendor credits that could cover open bills?

Controllers

Know how much credit is idle

Remaining credit is totalled per currency, so you see the cash at stake.

How much unused vendor credit do we have in Ramp, by currency?

Vendor relations

Check one vendor's credits

Filter to one vendor to see credit age and candidate bills.

Show unused Ramp credits for Contoso Supplies and the bills they could cover.

How it works

What PopdockAI does when you ask

You give a window and your AI assistant matches unused Ramp vendor credits to open bills. It only recommends, and applying a credit is left to you in Ramp.

01

Ask

You give a window, default 12 months, and optionally a vendor.

Your AI tool

02

Find

It reads Ramp vendor credits and keeps those with a remaining balance that are not archived.

ramp-get-vendor-credit

03

Match

It checks where each credit was applied and finds unpaid bills in the same currency.

ramp-get-vendor-credit-applied-bill
ramp-get-bill

04

Report

You get a table of credits with candidate bills and totals per currency.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor-credit

Returns Ramp vendor credits as read from the Ramp connector. Filters include: id, created at to, created at from, maximum records, remaining amount currency code.
get-data

ramp-get-vendor-credit-applied-bill

Returns Ramp vendor credit applied bills as read from the Ramp connector. Filters include: vendor credit accounting date to, currency code, vendor credit remaining amount currency code, bill id, maximum records.
get-data

ramp-get-bill

Returns Ramp bills as read from the Ramp connector. Filters include: vendor name, approval status, id, vendor name contains, due date to.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Credits used before bills are paid in full

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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