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Match unused Ramp vendor credits to open bills
For finance teams who want unapplied vendor credits matched to unpaid bills by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Unused vendor credits sit idle while bills are paid in full
Vendor credits in Ramp can sit unused because nobody matches them to bills waiting to be paid. Working out which credits have a balance, where they were applied and which open bills they could cover is a manual search.
Without PopdockAI
- List vendor credits and their remaining balance
- Check where each one was already applied
- Search for open bills from the same vendor
- Pay bills in full while credits sit idle
With PopdockAI
- Credits with a remaining balance found, archived ones skipped
- Past applications checked for each credit
- Unpaid bills in the same currency listed as candidates
- Remaining credit totalled per currency, nothing applied
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Find vendor credits that still have an unapplied balance, optionally for vendor id `{vendor-id}`, created in the last {months-back} months (default 12), and match them to open bills.
**Step 1: Credits**
Call `ramp-get-vendor-credit` with `created-at.from` set to the window start, and `vendor-id` if given. Keep credits whose remaining amount is above zero and which are not archived.
**Step 2: Applications**
For each credit kept, call `ramp-get-vendor-credit-applied-bill` with `bill-id` unset and match on the credit's reference number to see where it was already used.
**Step 3: Open bills**
For each vendor with remaining credit, call `ramp-get-bill` with `vendor-name` and list unpaid bills in the same currency that the credit could cover.
**Step 4: Report**
A table: vendor, credit reference, remaining amount, currency, age, candidate bills. Total remaining credit per currency.
**Rules & Guidelines:**
* Read only. There is no tool here that applies a credit, so recommend and let the user do it in Ramp.
**Validation:**
* If no credit has a remaining balance, say so.Who it's for
One answer, three teams that use it
Accounts payable
Use credits before you pay
Each credit comes with the open bills it could cover.
Do we have unused Ramp vendor credits that could cover open bills?
Controllers
Know how much credit is idle
Remaining credit is totalled per currency, so you see the cash at stake.
How much unused vendor credit do we have in Ramp, by currency?
Vendor relations
Check one vendor's credits
Filter to one vendor to see credit age and candidate bills.
Show unused Ramp credits for Contoso Supplies and the bills they could cover.
How it works
What PopdockAI does when you ask
You give a window and your AI assistant matches unused Ramp vendor credits to open bills. It only recommends, and applying a credit is left to you in Ramp.
01
Ask
You give a window, default 12 months, and optionally a vendor.
02
Find
It reads Ramp vendor credits and keeps those with a remaining balance that are not archived.
03
Match
It checks where each credit was applied and finds unpaid bills in the same currency.
04
Report
You get a table of credits with candidate bills and totals per currency.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor-credit
ramp-get-vendor-credit-applied-bill
ramp-get-bill
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Credits used before bills are paid in full
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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