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Make Asana hours and Sage Intacct timesheets agree
For finance and delivery leads who want each person's Asana tracked time checked against Sage Intacct timesheets by their AI assistant.
On this page
Connector
Connect Asana, pick your AI tool and paste the prompt.
The problem
Delivery and finance hours that never agree
Time is tracked against tasks in Asana, but costed and billed hours come from Sage Intacct timesheets. Checking a project means totalling each person's time in both and lining up the names.
Without PopdockAI
- Total each person's Asana time
- Total their Intacct timesheet hours
- Line names up by hand
- Chase rounding as if it were an error
With PopdockAI
- Asana time and Intacct hours totalled per person
- Billable hours included
- Gaps under a quarter hour treated as rounding
- Largest gaps first, one sided people listed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Compare the time tracked in Asana against the hours on Sage Intacct timesheets for the project `{project-name}`, between `{start-date}` and `{end-date}` (default: the last 30 days, ending today), and report the difference by person.
**Step 1: Find the project on both sides**
Call `asana-get-project` with `name` = `{project-name}`. Call `intacct-get-project` with `project-name` = `{project-name}`. If either returns more than one project, list the matches and stop. If either returns none, say which side has no such project and stop.
**Step 2: Read Asana time**
Call `asana-get-tasks` with `projects.contains` = `{project-name}` to get the project's tasks. For each `task-id`, call `asana-get-time-tracking-entry` with `task-id` and `entered-on.from` / `entered-on.to` set to the date range. Sum `duration-minutes` by `created-by` and convert to hours (divide by 60, round to two decimals).
**Step 3: Read Intacct time**
Take `project-id` from the `intacct-get-project` result and call `intacct-get-timesheet-entry` with that `project-id` and `entry-date.from` / `entry-date.to` set to the same range. Sum `hours` and `billable-hours` by `employee-name`.
**Step 4: Match people**
Match Asana `created-by` to Intacct `employee-name` by full name, ignoring case. If names are formatted differently ("Last, First" against "First Last"), normalise both to first then last before matching. Never guess between two similar names; list them as unmatched instead.
**Step 5: Report**
A table with one row per person: name, Asana hours, Intacct hours, Intacct billable hours, difference (Intacct minus Asana). Sort by the size of the difference, largest first. Add a total row. Then list anyone who appears on only one side, with their hours.
**Rules & Guidelines:**
* `asana-get-project`, `asana-get-tasks` and `asana-get-time-tracking-entry` are on the asana server. `intacct-get-project` and `intacct-get-timesheet-entry` are on the intacct server.
* This prompt is read-only. Do NOT call `asana-create-time-tracking-entry`, `asana-update-time-tracking-entry` or any intacct create or update tool.
* Pass Asana dates as ISO (2026-03-01).
**Validation:**
* If the project has no tasks in Asana, or no time on either side in the range, say so plainly rather than reporting a table of zeros.
* A difference under 0.25 hours per person is rounding, not a discrepancy. Say so rather than flagging it.Who it's for
One answer, three teams that use it
Project accountants
Reconcile hours before billing
One row per person shows the difference, largest first.
Compare Asana time with Sage Intacct timesheets for the Contoso Upgrade project in October.
Project managers
Find people who forgot timesheets
People with Asana time and no Intacct hours are listed.
Who logged Asana time on Northwind Rollout but has no Intacct timesheet hours?
Finance managers
Check billable hours
Billable hours from Intacct sit next to tracked time.
How do billable Intacct hours on the Fabrikam Audit project compare with Asana time over 60 days?
How it works
What PopdockAI does when you ask
You name the project and a range, and your AI assistant compares hours person by person. Similar names are never guessed and both systems are only read.
01
Ask
You name the project and a date range, or use the last 30 days.
02
Total
It adds up each person's Asana tracked time and Intacct timesheet hours.
03
Match
It pairs people by name and treats gaps under a quarter of an hour as rounding.
04
Report
You get one row per person, largest gap first, with nothing changed.
What PopdockAI provides
The tools behind the answer
Ready made tools for Asana and one secure connection to your AI tool. No code, no exports.
asana-get-project
sage-intacct-get-project
asana-get-tasks
asana-get-time-tracking-entry
sage-intacct-get-timesheet-entry
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Project hours agree before they are billed
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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