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Find Ramp vendors missing from your GP vendor master
For finance teams who want to know which vendors paid by card in Ramp have no record in Dynamics GP, just by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Card-paid Ramp vendors never reach the GP vendor master
Vendors get paid by card in Ramp without ever being set up in the Dynamics GP vendor master. Finding them means exporting both lists and eyeballing names, and similar names make it easy to call two suppliers the same.
Without PopdockAI
- Export Ramp vendors and sort by spend
- Export the GP vendor master
- Compare names by eye
- Treat two suppliers with similar names as one
With PopdockAI
- Active Ramp vendors above your spend read, highest first
- Each one looked up in the GP vendor master by name
- Matched, Not in GP or Ambiguous for every vendor
- Loose matches flagged, never merged, and nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Check the Ramp vendors with at least `{min-spend}` spend in the last 365 days (default 1000) against the vendor master in Dynamics GP company `{gp-company}`.
**Step 1: List Ramp vendors**
Call `ramp-get-vendor` (ramp) with `total-spend-last-365-days.min` set to `{min-spend}`. Keep `id`, `name`, `total-spend-last-365-days` and `active`; skip vendors where `active` is false. Cap at 50 vendors, highest spend first, and say if you capped.
**Step 2: Look each vendor up in GP**
For each Ramp vendor call `powergp-online-get-vendors` (powergp-online-ai) with `vendor-name.contains` set to the Ramp `name` and `company` set to `{gp-company}`. Keep `vendor-id`, `vendor-name`, `current-balance` and `last-payment-number`. If the full name finds nothing, retry once with the first word of the name.
**Step 3: Report**
A table with Ramp vendor, 365-day spend, GP vendor id, GP balance and a status of Matched, Not in GP, or Ambiguous (more than one GP match, list them). Then list the Not in GP vendors ordered by spend.
**Rules & Guidelines:**
* Tools whose names start with ramp-get are on the ramp server; tools whose names start with powergp-online-get are on the powergp-online-ai server. Both servers must be connected.
* This prompt is read-only. Never call any Ramp tool that adds, updates, deletes, archives, suspends or terminates anything (any `-add`, `-update`, `-delete`, `-archive`, `-suspend` or `-terminate` tool on the ramp server). The powergp-online-ai server has no write tools.
* Pass `company` to every GP tool; if `{gp-company}` is empty, ask which GP company to use before calling.
* Report amounts with their currency. Do not net amounts across different currencies.
**Validation:**
* Names are matched loosely; never claim two vendors are the same entity when only a short common word matches. Mark those Ambiguous.
* If `ramp-get-vendor` returns nothing, report that and stop.Who it's for
One answer, three teams that use it
Accounts payable
Find vendors that need a GP record
Vendors missing from GP are listed by spend, so you set up the biggest first.
Which Ramp vendors over 5,000 dollars of spend are not in our Contoso GP company?
Vendor master data
Avoid merging two different suppliers
Loose name matches are marked Ambiguous instead of being treated as the same vendor.
Check our top Ramp vendors against the Fabrikam GP vendor master and flag unclear matches.
Controllers
See card spend outside the vendor master
Know how much is paid to suppliers that GP does not know about.
Compare Ramp vendors above 1,000 dollars with GP vendors and show balances where found.
How it works
What PopdockAI does when you ask
You give a minimum spend and a GP company and your AI assistant checks Ramp vendors against PowerGP Online. Unclear name matches are flagged for you to decide.
01
Ask
You give a minimum spend and the GP company to check.
02
List
It reads your active Ramp vendors above that spend, highest first, up to 50.
03
Match
It looks each one up in the GP vendor master by name and flags unclear matches.
04
Report
You get a status per vendor and the vendors missing from GP ordered by spend.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor
powergp-online-get-vendors
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Missing vendors found and ranked by spend
Related use cases
More ways to put this data to work
Trace a vendor across Ramp and PowerGP Online
Ask your AI to trace a vendor across Ramp and GP. It shows spend, bills, agreements, balance and open payables side by side without adding the totals together.
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Compare Ramp card spend to PowerGP Online vendor payments
Ask your AI to compare a merchant and it totals Ramp card spend and reimbursements beside Dynamics GP applied payments for the dates you give. Read-only.
Learn More
Match Ramp purchase orders to PowerGP Online
Ask your AI to compare a Ramp purchase order with the GP order and receipts. It lists differences in totals, lines and received quantities and changes nothing.
Learn More
Match Ramp users to PowerGP Online employees
Ask your AI to match Ramp users to GP employees. It flags active Ramp users whose employee is inactive or missing, marks name-only matches low confidence, and shows no personal data.
Learn More
Reconcile Ramp bills to PowerGP Online payables
Ask your AI to compare a vendor's Ramp bills with GP payables. It matches by invoice number and lists what is missing or different on each side.
Learn More
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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