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Catch drift between Ramp and GP purchase orders early
For buyers and purchasing managers who want a Ramp purchase order compared with its Dynamics GP twin by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
PO drift between Ramp and GP shows up at invoice time
Buyers raise purchase orders in Ramp and in Dynamics GP separately. A quantity or unit price that drifts between the two copies is usually found only when the vendor invoice will not match, and receipts need checking in both.
Without PopdockAI
- Open the order in Ramp and its lines
- Find the same order in GP
- Compare quantities and prices line by line
- Check receipts in both systems
With PopdockAI
- The order found in Ramp and GP, with a stop if several qualify
- Totals, line counts, quantities and prices compared
- Received quantities checked on both sides
- Unpaired lines shown as unmatched, and nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For the Ramp purchase order numbered `{po-number}`, compare it with the GP purchase order and receipts in company `{gp-company}`.
**Step 1: Ramp purchase order**
Call `ramp-get-purchase-order` (ramp) and find the order whose `purchase-order-number` equals `{po-number}` (narrow with `created-at.from` or `name.contains` if the list is long). If more than one qualifies, list them and stop. Keep `id`, `amount`, `spend-total-amount`, `billing-status`, `receipt-status`, `currency-code`. Call `ramp-get-purchase-order-line-item` (ramp) and keep the lines whose `purchase-order-purchase-order-number` equals `{po-number}`, with `description`, `quantity`, `unit-price`, `amount`.
**Step 2: GP purchase order**
Call `powergp-online-get-purchaseorders` (powergp-online-ai) with `po-number` set to `{po-number}` and `company` set to `{gp-company}`. Keep `vendor-name`, `item-number`, `quantity-ordered`, `unit-cost`, `extended-cost`. If nothing returns, report the PO as present in Ramp and absent from GP.
**Step 3: Receipts on both sides**
Call `powergp-online-get-purchasereceipts` (powergp-online-ai) with `purchase-order-number` set to `{po-number}` and `company`. Call `ramp-get-item-receipt` (ramp) and keep receipts whose `purchase-order-id` equals the Ramp order `id`.
**Step 4: Report**
Compare ordered total, line count, quantities and unit prices (Ramp against GP), then received quantities (Ramp item receipts against GP purchase receipts). List each difference with both values.
**Rules & Guidelines:**
* Tools whose names start with ramp-get are on the ramp server; tools whose names start with powergp-online-get are on the powergp-online-ai server. Both servers must be connected.
* This prompt is read-only. Never call any Ramp tool that adds, updates, deletes, archives, suspends or terminates anything (any `-add`, `-update`, `-delete`, `-archive`, `-suspend` or `-terminate` tool on the ramp server). The powergp-online-ai server has no write tools.
* Pass `company` to every GP tool; if `{gp-company}` is empty, ask which GP company to use before calling.
* Report amounts with their currency. Do not net amounts across different currencies.
**Validation:**
* Lines have no shared id; pair them by quantity and unit price, and mark any line you cannot pair as unmatched instead of forcing a pair.
* If the two orders use different currencies, report that and skip amount comparison.Who it's for
One answer, three teams that use it
Buyers
Catch price drift on an order
Unit price and quantity differences between Ramp and GP are listed line by line.
Compare Ramp PO-3310 with the GP order in our Fabrikam company.
Receiving clerks
Check what each system says arrived
Ramp item receipts and GP purchase receipts are compared for the same order.
Do Ramp and GP agree on what was received for purchase order PO-1187?
Accounts payable
Match the invoice the first time
Know about differences before the vendor invoice arrives, so three-way matching goes smoothly.
Before the Contoso invoice arrives, check Ramp PO-2045 against GP, including receipts.
How it works
What PopdockAI does when you ask
You give a PO number and GP company and your AI assistant compares the Ramp order with PowerGP Online. Every difference is listed with both values.
01
Ask
You give a purchase order number and the GP company.
02
Find
It reads the order and lines in Ramp, then the order in GP.
03
Receive
It reads receipts on both sides for the same order.
04
Report
You get each difference in total, lines, prices and received quantity with both values.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-purchase-order
ramp-get-purchase-order-line-item
powergp-online-get-purchaseorders
powergp-online-get-purchasereceipts
ramp-get-item-receipt
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Order drift caught before the invoice arrives
Related use cases
More ways to put this data to work
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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