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Reconcile Ramp bills to GP payables without two screens
For accounts payable teams who want a vendor's Ramp bills compared with Dynamics GP payables by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Unsynced Ramp bills surface when the vendor chases payment
Accounts payable staff compare Ramp bills with Dynamics GP payables across two screens. Bills that never synced, or that carry a different amount or due date, go unnoticed until the vendor chases payment.
Without PopdockAI
- Open the vendor's bills in Ramp
- Open their payables in Dynamics GP
- Match invoice numbers written in different formats
- Hear about a missing bill from the vendor
With PopdockAI
- The GP vendor confirmed, with a stop if several match
- Ramp bills and GP payables read for the window
- Matched by invoice number, ignoring spaces, case and leading zeros
- Never matched on amount alone, and nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For vendor `{vendor-name}` in GP company `{gp-company}`, compare the bills in Ramp due in the next `{days-ahead}` days (default 30) with the payables transactions in Dynamics GP and report what is missing or different on either side.
**Step 1: Find the vendor in GP**
Call `powergp-online-get-vendors` (powergp-online-ai) with `vendor-name.contains` set to `{vendor-name}` and `company` set to `{gp-company}`. If more than one vendor matches, list `vendor-id` and `vendor-name` for each and stop. If none match, say the vendor is absent from GP and continue with Ramp only.
**Step 2: Read GP payables**
Call `powergp-online-get-payablestransactions` (powergp-online-ai) with `vendor-id` from step 1, `company`, `due-date.from` set to today and `due-date.to` set to today plus `{days-ahead}` days. Keep `document-number`, `document-type`, `document-amount`, `unapplied-amount`, `due-date`, `document-status` and `po-number`.
**Step 3: Read Ramp bills**
Call `ramp-get-bill` (ramp) with `vendor-name.contains` set to `{vendor-name}`, `due-date.from` and `due-date.to` set to the same window. Keep `id`, `invoice-number`, `amount`, `currency-code`, `due-date`, `approval-status`, `payment-status` and `sync-status`.
**Step 4: Match**
Match a Ramp bill to a GP transaction when `invoice-number` equals `document-number` after trimming spaces and ignoring case and leading zeros. For each match compare amount (Ramp `amount` against GP `document-amount`) and due date.
**Step 5: Report**
Four lists: matched with equal amount and date; matched with a different amount or due date (show both values and the difference); in Ramp only (include `sync-status`); in GP only. End with totals per side.
**Rules & Guidelines:**
* Tools whose names start with ramp-get are on the ramp server; tools whose names start with powergp-online-get are on the powergp-online-ai server. Both servers must be connected.
* This prompt is read-only. Never call any Ramp tool that adds, updates, deletes, archives, suspends or terminates anything (any `-add`, `-update`, `-delete`, `-archive`, `-suspend` or `-terminate` tool on the ramp server). The powergp-online-ai server has no write tools.
* Pass `company` to every GP tool; if `{gp-company}` is empty, ask which GP company to use before calling.
* Report amounts with their currency. Do not net amounts across different currencies.
**Validation:**
* If either side returns nothing, say so and still report the other side.
* If amounts match only after a currency difference, flag it rather than calling it matched.
* Do not guess a match on amount alone.Who it's for
One answer, three teams that use it
Accounts payable
Check a vendor's bills in one view
Matched, different, Ramp only and GP only bills with totals for each side.
Compare Fabrikam Freight's Ramp bills due in the next 14 days with GP payables.
AP managers
Find bills that never synced
Bills in Ramp only are listed with their sync status.
Which Ramp bills for Contoso Supplies are not in our Northwind GP company?
Vendor relations
Answer a vendor chasing payment
Amounts and due dates side by side show where the two systems disagree.
Northwind Packaging says we owe them. Compare their Ramp bills and GP payables for the next 30 days.
How it works
What PopdockAI does when you ask
You name the vendor and window and your AI assistant compares Ramp bills with PowerGP Online payables. You get four lists with totals per side.
01
Ask
You name the vendor, the GP company and the days ahead.
02
Find
It confirms the vendor in GP and stops if several match.
03
Match
It pairs Ramp bills with GP payables by invoice number.
04
Report
You get matched, different, Ramp only and GP only lists with totals.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
powergp-online-get-vendors
powergp-online-get-payablestransactions
ramp-get-bill
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Missing and mismatched bills found before the vendor calls
Related use cases
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.