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Find overdue Asana tasks that came up in meetings
For team leads who want to chase overdue work sensibly, just by asking their AI assistant whether meetings already covered it.
On this page
Connector
Connect Asana, pick your AI tool and paste the prompt.
The problem
Nudging people about work already discussed
Overdue tasks get chased without knowing whether recent meetings covered them. Checking means listing late tasks in Asana and searching transcripts for each, so people get nudged about work already talked through.
Without PopdockAI
- List overdue tasks in Asana
- Search meeting transcripts for each one
- Note who said what
- Chase work the team already discussed
With PopdockAI
- Up to 20 overdue open tasks read
- Granola transcripts searched for each task's key words
- Meeting, speaker and exact line quoted
- Undiscussed tasks first, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** List overdue open Asana tasks (optionally for the assignee `{assignee-email}`) and show whether the topic came up in Granola meetings in the last `{lookback-days}` days (default 14).
**Step 1: Get overdue tasks (asana)**
If `{assignee-email}` is given, call `asana-get-user` with `email` to get `user-id`; stop if no user matches. Call `asana-get-tasks` with `completed` false, `due-on.to` set to yesterday, and `assignee-id` set to that `user-id` when known. Keep at most 20 tasks.
**Step 2: Search meetings (granola)**
For each task call `granola-get-transcript` with `text.contains` set to the most distinctive words of the task `name` and `note-created.from` set to today minus the lookback days. Record the `note-title`, `note-created-at`, `speaker` and the exact `text` line.
**Step 3: Report**
Per task: name, assignee, `due-on`, `url`, then either the meetings and quoted lines where it was discussed or "not discussed". Order undiscussed overdue tasks first.
**Rules & Guidelines:**
* Tools starting with granola- are on the granola server; tools starting with asana- are on the asana server. Both servers must be connected.
* Read-only. Never call `asana-update-task`, `asana-create-comment` or any other write tool.
* Quote transcript lines exactly. A keyword hit is not proof the task was discussed; say "possible mention".
**Validation:**
* If there are no overdue tasks, say so and stop.
* If a transcript search hits the record cap, say results may be incomplete.Who it's for
One answer, three teams that use it
Operations managers
Follow up where it is needed
Undiscussed overdue tasks come first, so you chase the right ones.
Which overdue Asana tasks were not mentioned in any meeting this month?
Team leads
See what was said about a late task
Exact quoted lines show what the team already agreed.
What did we say in meetings last week about Sam Patel's overdue Asana tasks? His email is sam@contoso.com.
Project managers
Prepare for a stand up
Know which late items were covered before you raise them.
Check my overdue Asana tasks against Granola meetings from the last 7 days.
How it works
What PopdockAI does when you ask
You say how far back to look and your AI assistant checks overdue tasks against your meetings. Keyword hits are called possible mentions, and meeting content stays with you.
01
Ask
You say how many days to look back and, if you like, whose tasks.
02
List
It reads overdue open Asana tasks, up to 20.
03
Search
It looks for each task's key words in your Granola transcripts.
04
Report
You get each task with quoted lines or not discussed, undiscussed first.
What PopdockAI provides
The tools behind the answer
Ready made tools for Asana and one secure connection to your AI tool. No code, no exports.
asana-get-user
asana-get-tasks
granola-get-transcript
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Chase only the tasks nobody has discussed
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