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Check a week of Asana time tracking for gaps and errors
For operations and team leads who want one person's Asana logged time totalled by day, project and task, by asking their AI assistant.
On this page
Connector
Connect Asana, pick your AI tool and paste the prompt.
The problem
Timesheets nobody can total quickly
Time tracked in Asana is stored entry by entry against tasks, with no project attached. Adding up a week by day and project, and spotting a missing day or a 12 hour entry, is slow work.
Without PopdockAI
- Open each time entry
- Map tasks to projects by hand
- Total by day and project
- Miss the empty day or the long entry
With PopdockAI
- Time totalled by day, project and task
- Empty working days marked
- Entries over 8 hours and days over 10 flagged
- Unplaced time shown as unattributed, no entry edited
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Summarize the time tracked in Asana by `{person-name}` between `{date-from}` and `{date-to}` (default: the last 7 days, ending today).
**Step 1: Resolve the person**
Call `asana-get-user` with `name` set to `{person-name}`; if nothing matches, try `name.contains`, then `email` if the input looks like an email address. If more than one user matches, list them with their email and stop. Record the `user-id`.
**Step 2: Read the entries**
Call `asana-get-time-tracking-entry` with `created-by-id` set to the user id, `entered-on.from` set to the start date and `entered-on.to` set to the end date. Set `max-records` high enough to cover the range (500).
**Step 3: Attribute to projects**
The entries carry the task name and `task-id` but not the project. For the tasks carrying the most time (up to 15), call `asana-get-tasks` with `name` set to the task name and match the result on `task-id` to find its projects. Leave the rest as unattributed rather than guessing.
**Step 4: Report**
* **Total:** hours and minutes for the range, and the average per working day
* **By day:** each date in the range with its total; mark working days with nothing logged
* **By project:** total per project, plus an Unattributed line
* **By task:** the top 15 tasks by time, with project and total
* **Flags:** single entries over 8 hours, and days over 10 hours in total
**Rules & Guidelines:**
* Read-only. Do not call `asana-create-time-tracking-entry` or `asana-update-time-tracking-entry`, or any other create or update tool, even to fix an obvious mistake. Point it out instead.
* Durations are in minutes; convert to hours and minutes in the report.
**Validation:**
* If no entries come back, say so, and check the same range without the person filter only if the user asks.
* If `{date-from}` is after `{date-to}`, say so and stop.Who it's for
One answer, three teams that use it
Operations managers
Check a week before payroll
Empty days and long entries are flagged for correction.
Summarise Priya Shah's Asana time for the week of October 26.
Project managers
See time by project
Totals by project show where a person's week went.
How did Sam Patel split his Asana time across projects last week?
Billing coordinators
Catch errors before invoicing
Suspicious entries are pointed out before hours are billed.
Check Dana Whitfield's Asana time for October for entries over 8 hours.
How it works
What PopdockAI does when you ask
You name the person and a date range, and your AI assistant totals their logged time. It points out mistakes rather than editing entries.
01
Ask
You name the person and a date range, or use the last seven days.
02
Read
It reads their time entries and places the busiest tasks in their projects.
03
Total
It adds up the time by day, project and task.
04
Report
You get empty days and long entries flagged, and no entry is edited.
What PopdockAI provides
The tools behind the answer
Ready made tools for Asana and one secure connection to your AI tool. No code, no exports.
asana-get-user
asana-get-time-tracking-entry
asana-get-tasks
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Timesheets checked before billing or payroll
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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