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Compare Asana tracked time with Dynamics 365 Business Central timesheets
Report
Cross-Connector

Reconcile Asana time with Business Central job hours

For finance teams billing from Dynamics 365 Business Central who want their AI assistant to check timesheet hours against Asana tracked time.

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Compare Asana tracked time with Dynamics 365 Business Central timesheets
Compare Business Central timesheet hours for job J-1042 with Asana tracked time for September.
Job J-1042 matches the Asana project J-1042 Northwind Implementation. - Flagged: Jordan Lee has 42 hours in Business Central and 37.5 in Asana, a 4.5 hour gap - Asana only: Sam Patel logged 6 hours with no timesheet lines - Not posted: 4 Business Central lines are not yet posted or approved Want the totals for both systems and the overall difference?
Asana
Sample figures. Your results come from your own account.
asana-get-project
asana-get-tasks
asana-get-time-tracking-entry

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Asana

Asana
Run it on your own Asana data.

Connect Asana, pick your AI tool and paste the prompt.

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The problem

Hours lost or billed twice

People track time in Asana while billed hours come from Business Central timesheets. When the two disagree, hours go unbilled or get billed twice, and checking means matching people and totals across systems.

Without PopdockAI

  • Export the job's timesheet lines
  • Total Asana tracked time per person
  • Match names across both
  • Miss lines not yet posted

With PopdockAI

  • Timesheet lines and Asana tracked time read
  • People matched by name, never guessed
  • Gaps over 10 percent or 2 hours flagged
  • Unposted line count noted, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For Business Central job `{job-number}`, compare timesheet hours with Asana tracked time from `{date-from}` to `{date-to}` (default today), per person, and report the gaps. Read only.

**Step 1: Read the timesheet lines in Business Central**

Call `business-central-get-timesheet` with `job-number` set to `{job-number}`, `date.from` set to `{date-from}`, `date.to` set to `{date-to}` (today if empty) and `company` set to `{company}` if given. Keep `resource-name`, `date`, `quantity`, `status`, `posted`, `task-number` and `description`. Treat `quantity` as hours.

**Step 2: Find the Asana project and its tasks**

Call `asana-get-project` with `name.contains` set to `{job-number}`. If that returns nothing, call `business-central-get-job` for the job and retry with its description. If more than one project matches, list them and stop. If none matches, report the Business Central hours only and say there is no Asana project to compare against.

Call `asana-get-tasks` with `projects.contains` set to the project name. Keep each `task-id` and `name`.

**Step 3: Read the tracked time in Asana**

For each task, call `asana-get-time-tracking-entry` with `task-id` set to it, `entered-on.from` set to `{date-from}` and `entered-on.to` set to `{date-to}`. Keep `created-by`, `entered-on` and `duration-minutes`. Convert minutes to hours. If the project has more than 50 tasks, say so and only read the tasks with time logged in the period that a sample shows are active, stating which you skipped.

**Step 4: Match people**

Match the Business Central `resource-name` to the Asana `created-by` by full name, ignoring case. If a name does not match exactly, try first and last name in either order. Do not guess beyond that: list unmatched people separately on each side.

**Step 5: Report**

A table per person: name, Business Central hours, Asana hours, difference, and a flag where the difference is more than 10 percent or more than 2 hours. Then the people who appear on only one side. End with totals for each system and the overall difference, and note how many Business Central lines are not yet posted or approved.

**Rules & Guidelines:**

* `business-central-get-timesheet` and `business-central-get-job` are on the business-central server; `asana-get-project`, `asana-get-tasks` and `asana-get-time-tracking-entry` are on the asana server.
* Read only. Do not call `asana-create-time-tracking-entry`, `asana-update-time-tracking-entry` or any other asana create or update tool, and no business-central create or update tool.

**Validation:**

* If Business Central has no timesheet lines for the job in the period, say so and still report the Asana hours.
* If Asana has no tracked time, say time tracking may not be used on this project rather than calling every hour a gap.

Who it's for

One answer, three teams that use it

Billing specialists

Bill the right hours

Flagged gaps show where Asana and Business Central disagree.

Compare job J-2210 hours in Business Central with Asana time for October.

Project managers

Find people missing from timesheets

People who tracked time in Asana but have no timesheet lines are listed.

Who tracked Asana time on job J-1877 last month but has no Business Central timesheet?

Finance managers

Check what is not yet posted

Unposted or unapproved line counts show what still needs action.

How many Business Central timesheet lines for job J-1042 are not posted yet, and do hours match Asana?

How it works

What PopdockAI does when you ask

You give a job number and dates, and your AI assistant compares hours person by person. Nothing is changed in either system.

01

Ask

You give a job number and a date range.

Your AI tool

02

Read

It reads the Business Central timesheet lines and the time tracked on the matching Asana project.

asana-get-project
asana-get-tasks
asana-get-time-tracking-entry

03

Match

It pairs people by name and compares their hours.

No items found.

04

Report

You get flagged gaps, one-sided people and unposted line counts, with nothing changed.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Asana and one secure connection to your AI tool. No code, no exports.

get-data

asana-get-project

Returns Asana projects with their owner, team, dates, completion and current status.
get-data

asana-get-tasks

Returns Asana tasks with their assignee, projects, sections, tags, due dates and completion. Filter by assignee, project or due date to find open and overdue work.
get-data

asana-get-time-tracking-entry

Returns time tracked against Asana tasks, with who entered it, the duration and the date.
Read only.Nothing in Asana Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Billable hours reconciled before invoicing

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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