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Bloomerang

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Post Bloomerang gifts to Intacct
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Cross-Connector

Book each day's Bloomerang gifts to Sage Intacct by fund

For nonprofit finance teams who want daily gifts booked to Sage Intacct as draft entries by fund, without duplicates or failed postings.

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Post Bloomerang gifts to Intacct
Book the Bloomerang gifts from October 6 to Intacct, debiting account 1010.
October 6 gifts total 7,420 across 4 funds; 3 entries are ready to create. - General Fund: 4,100 to 4000, reference BLM-20261006-12 - Youth Programs: 2,050 to 4100, needs a department ID - Skipped: Gala, already booked under its reference - Fees: 3 card gifts carry 58 in fees Which department for Youth Programs, and do fees stay in the amounts?
Bloomerang
Sample figures. Your results come from your own account.
bloomerang-get-transaction
bloomerang-get-designation
bloomerang-get-fund
sage-intacct-get-account
sage-intacct-get-journal-entry
sage-intacct-get-general-ledger-detail
sage-intacct-create-journal-entry

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Bloomerang

Bloomerang
Run it on your own Bloomerang data.

Connect Bloomerang, pick your AI tool and paste the prompt.

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The problem

Daily gifts booked twice or to accounts that will not post

Each day's Bloomerang gifts need to become Sage Intacct journal entries by fund, but refunds, pledges and processor fees complicate the totals. Done by hand, gifts get booked twice or to an account that is inactive or will not accept the posting.

Without PopdockAI

  • Export the day's gifts from Bloomerang
  • Total them by fund, removing refunds and pledges
  • Check each account and required dimensions
  • Key the entries and hope none were booked already

With PopdockAI

  • Gifts are totalled by fund, leaving out refunds and pledges
  • Accounts are checked and missing department or location IDs asked for
  • Funds already booked are skipped and fee treatment is asked
  • Draft entries are created only after you confirm, then read back

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Book the gifts Bloomerang recorded on `{gift-date}` into Sage Intacct as one balanced journal entry per fund, debiting account `{debit-account}` and crediting the fund's revenue account, in journal `{journal}` (default GJ). Nothing is written until the user confirms the plan.

**Step 1: Total the day's gifts by fund (Bloomerang)**

Call `bloomerang-get-transaction` with `date.from` and `date.to` both set to the gift date. Leave out transactions with `refunded` true, and say how many were left out. For each remaining transaction, call `bloomerang-get-designation` with `transaction-id` and total the designation `amount` by `fund-name`.

Leave out designations of `type` Pledge. A pledge is a promise, not money received, and this entry debits a cash account.

Call `bloomerang-get-fund` to get each fund's `id` and `general-ledger-class`.

**Step 2: Check the accounts (Intacct)**

Call `intacct-get-account` with `account-number` for the debit account and for each fund's `general-ledger-class`. Drop a fund, and say why, if its class is blank, the account does not exist, its `status` is not active, or `disallow-direct-posting` is true. If `require-dimension-department` or `require-dimension-location` is true on an account, ask the user for the department or location ID. Do not guess one.

**Step 3: Check it is not already booked (Intacct)**

Each entry's reference number is BLM-, the gift date without dashes, a dash and the Bloomerang fund `id`: for example BLM-20260301-123.

* Call `intacct-get-journal-entry` with `reference-number` set to it. If an entry exists, skip that fund.
* Call `intacct-get-general-ledger-detail` with the fund's `account-number` and `entry-date.from` / `entry-date.to` set to the gift date. If credits already on that account come close to the fund total, skip the fund and report it: the gifts may already be booked another way, such as a receipt coded straight to revenue.

**Step 4: Confirm the plan**

Show a table: fund, credit account, debit account, amount, reference number, and whether the entry will be created or skipped (with the reason). Show the total. If any transaction has a non-zero `fee-amount`, list those fees separately and ask whether they belong in the amounts or are booked elsewhere. Ask the user to confirm, and do not continue without an explicit yes.

**Step 5: Create the entries (Intacct)**

For each fund to create, call `intacct-create-journal-entry` once, with:

* `debit-account` set to the debit account above, and `credit-account` set to the fund's `general-ledger-class`
* `debit-amount` and `credit-amount` both set to the fund total
* `posting-date` set to the gift date as MM/DD/YYYY; Intacct requires that format here, so 2026-03-01 becomes 03/01/2026
* `journal` set to the journal above (GJ if none was given), `reference-number` as in Step 3, and a `title` of "Bloomerang gifts" with the date and the fund name
* `state` set to draft, unless the user explicitly asked to post

Then call `intacct-get-journal-entry` with each `reference-number` and report what was stored.

**Rules & Guidelines:**

* Tools named bloomerang- are on the Bloomerang MCP server; tools named intacct- are on the Sage Intacct MCP server. Both servers must be connected.
* `intacct-create-journal-entry` is the only tool that may write, once per fund, and only after the user confirms in Step 4. Do not call `intacct-update-journal-entry`, and do not call any Bloomerang add or update tool, such as `bloomerang-update-transaction`.
* Never split one fund across two entries, and never create an entry for a fund that failed a check.
* Omit `company` on Intacct calls unless the user names one.

**Validation:**

* If Bloomerang has no gifts on the date, say so and stop.
* A transaction's designation amounts should add up to its `amount`. If they do not, leave the transaction out, name it and give the difference.
* If a create fails, report the error for that fund, carry on with the others, and do not retry automatically.

Who it's for

One answer, three teams that use it

Nonprofit accountants

Book gifts without rekeying

A day's gifts become draft entries by fund, with accounts checked before anything is written.

Book Bloomerang gifts from November 3 to Intacct, debit account 1000.

Finance directors

Keep postings clean

Funds already booked are skipped, so revenue is never counted twice.

Post yesterday's Bloomerang gifts to Intacct, but skip anything already booked.

Gift processors

Handle processor fees consistently

You are asked how to treat processing fees, so every day is booked the same way.

Book Bloomerang gifts from October 20 to the Intacct GJ journal, debiting 1010, and ask me about fees.

How it works

What PopdockAI does when you ask

You give the gift date and debit account, and your AI assistant plans one Sage Intacct entry per fund. Nothing is created until you have approved the plan.

01

Ask

You give the gift date, the debit account and optionally a journal.

Your AI tool

02

Total

It totals gifts by fund, leaving out refunds and pledges.

bloomerang-get-transaction
bloomerang-get-designation
bloomerang-get-fund

03

Check

It checks accounts and skips funds already booked.

sage-intacct-get-account
sage-intacct-get-journal-entry
sage-intacct-get-general-ledger-detail

04

Confirm

You approve the plan, then it creates drafts and reads them back.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Bloomerang and one secure connection to your AI tool. No code, no exports.

get-data

bloomerang-get-transaction

Returns gift transactions from Bloomerang. Filter by date range, amount range, payment method, transaction number, or whether the gift has been refunded.
get-data

bloomerang-get-designation

Returns transaction designations from Bloomerang: how each gift was split across funds, campaigns and appeals. Filter by fund, campaign or appeal name, designation type, amount range or created date.
get-data

bloomerang-get-fund

Returns funds from Bloomerang, the accounting buckets that gifts are designated to. Filter by name or active state.
get-data

sage-intacct-get-account

Returns accounts from Sage Intacct. One row per general ledger account.
get-data

sage-intacct-get-journal-entry

Returns journal entries from Sage Intacct. The transaction-number links to the Get journal entry lines tool.
get-data

sage-intacct-get-general-ledger-detail

Returns general ledger details from Sage Intacct. One row per posted GL entry. Rows repeat per reporting method (for example accrual and cash), so filter by reporting method before totalling.
run-action

sage-intacct-create-journal-entry

Creates a balanced two-line journal entry in Sage Intacct: one debit line and one credit line for the same amount.
Read only.Nothing in Bloomerang Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Daily gifts booked by fund, no duplicates

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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