Connectors

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Bloomerang

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Reconcile Bloomerang fund revenue to the Intacct GL
Report
Cross-Connector

Explain fund revenue variances between Bloomerang and Sage Intacct

For nonprofit finance teams who want each variance between donor records and the ledger explained, so the close moves faster.

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Reconcile Bloomerang fund revenue to the Intacct GL
Reconcile Bloomerang fund revenue to the Intacct GL for Q3.
Q3 fund revenue matches on 7 of 9 accounts. - 4100 Annual Fund: Intacct 2,400 lower, a refund not reversed in Intacct - 4200 Major Gifts: Intacct 15,000 higher, a pledge booked when made - Pledges: your books appear to record pledges when promised - Mismapped: none Want the full table with pledges shown separately?
Bloomerang
Sample figures. Your results come from your own account.
bloomerang-get-fund
bloomerang-get-transaction
bloomerang-get-designation
bloomerang-get-refund
sage-intacct-get-general-ledger-detail
sage-intacct-get-account

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Bloomerang

Bloomerang
Run it on your own Bloomerang data.

Connect Bloomerang, pick your AI tool and paste the prompt.

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The problem

Fund variances explained line by line through ledger detail

Fund totals in Bloomerang and revenue in Sage Intacct drift apart through timing, unreversed refunds, pledges and miscoding. Explaining each variance means pulling both sides by fund and reading ledger detail line by line.

Without PopdockAI

  • Map funds to accounts by hand
  • Export gifts, refunds and pledges
  • Read Intacct ledger detail line by line
  • Guess at the cause of each variance

With PopdockAI

  • Each fund is mapped to its Sage Intacct account, shared accounts combined
  • Gifts, refunds, pledges and payments are totalled without double counting
  • Booked revenue is read on an accrual basis
  • Variances over threshold get a likely cause, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For `{start-date}` to `{end-date}`, compare what Bloomerang recorded for each fund with what Sage Intacct booked to that fund's general ledger account, for the fund named `{fund-name}` if one is given (default: every active fund). Explain each variance. Change nothing.

**Step 1: Map funds to GL accounts (Bloomerang)**

Call `bloomerang-get-fund` with `active` true, or with `name` set to the fund if one is given. Each fund's `general-ledger-class` is the Intacct account number it should post to. A fund with a blank `general-ledger-class` cannot be reconciled; list it as unmapped. If several funds share one account, reconcile that account once against their combined total.

**Step 2: Total the giving per fund (Bloomerang)**

Call `bloomerang-get-transaction` with `date.from` and `date.to` set to the period, then `bloomerang-get-designation` with `transaction-id` for each transaction to see how it splits across funds. If the period holds more than about 200 transactions, call `bloomerang-get-designation` per fund instead, with `fund-name` and `created-date.from` / `created-date.to`, and say in the report that this counts gifts by entry date, not gift date.

Keep designations of each `type` apart. A pledge and the payments made against it are the same money, so never add them together.

Call `bloomerang-get-refund` for the period and total the refunds per fund through the refunded transaction's designations.

**Step 3: Read what Intacct booked**

For each mapped account, call `intacct-get-general-ledger-detail` with `account-number` set to it, `entry-date.from` / `entry-date.to` set to the period, and `reporting-method` set to Accrual. Rows repeat once per reporting method, so never total without that filter. If Accrual returns nothing, read a few unfiltered rows, see which values `reporting-method` takes, and use the accrual one. Net the rows as credits minus debits.

Call `intacct-get-account` with `account-number` for each account's title, and to confirm it exists.

**Step 4: Report**

A table with one row per fund (or shared account): fund, GL account and title, Bloomerang gifts, Bloomerang refunds, Bloomerang net, Intacct net credits, variance. Show pledges and pledge payments as separate columns and say which of the two Intacct appears to follow; the one that reconciles tells you how the organization books pledges.

For every variance over 1% or 100.00, give the likeliest cause from the evidence: timing (a gift entered or posted in a different period), a gift designated to one fund but booked to another account, a refund not reversed in Intacct, fees netted in Intacct, or Intacct entries with no Bloomerang gift (name them from the GL rows' `memo` and `document-number`).

**Rules & Guidelines:**

* Tools named bloomerang- are on the Bloomerang MCP server; tools named intacct- are on the Sage Intacct MCP server. Both servers must be connected.
* Read only. Do not call `intacct-create-journal-entry`, `intacct-update-journal-entry`, `bloomerang-update-transaction`, `bloomerang-update-fund`, `bloomerang-add-refund` or any other add, create or update tool.
* Pass dates to both servers as YYYY-MM-DD. Omit `company` on Intacct calls unless the user names one.

**Validation:**

* If `intacct-get-account` finds no account for a fund's `general-ledger-class`, report the fund as mismapped. Do not guess which account was meant.
* If neither system shows any activity in the period, say so and stop.
* If a call returns exactly `max-records` rows, the list is truncated: narrow the period and read again.

Who it's for

One answer, three teams that use it

Nonprofit accountants

Close faster with causes in hand

Each variance comes with its likeliest cause, so you know where to look.

Reconcile Bloomerang fund revenue to the Intacct GL for September.

Finance directors

Understand pledge treatment

It tells you which pledge treatment your books follow, so policy is clear.

How are pledges being booked in Intacct compared with Bloomerang this year?

Controllers

Find mismapped funds

Funds mapped to the wrong account are reported rather than guessed.

Reconcile the Scholarship Fund between Bloomerang and Intacct for Q2.

How it works

What PopdockAI does when you ask

You give a period and your AI assistant reconciles Bloomerang fund revenue to Sage Intacct. It says which pledge treatment your books appear to follow.

01

Ask

You give a period, and optionally one fund.

Your AI tool

02

Map

It maps each fund to its Sage Intacct account.

bloomerang-get-fund
sage-intacct-get-account

03

Total

It totals gifts, refunds, pledges and payments, and reads booked revenue.

bloomerang-get-transaction
bloomerang-get-designation
bloomerang-get-refund
sage-intacct-get-general-ledger-detail

04

Explain

You get each variance with its likeliest cause, and nothing changed.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Bloomerang and one secure connection to your AI tool. No code, no exports.

get-data

bloomerang-get-fund

Returns funds from Bloomerang, the accounting buckets that gifts are designated to. Filter by name or active state.
get-data

bloomerang-get-transaction

Returns gift transactions from Bloomerang. Filter by date range, amount range, payment method, transaction number, or whether the gift has been refunded.
get-data

bloomerang-get-designation

Returns transaction designations from Bloomerang: how each gift was split across funds, campaigns and appeals. Filter by fund, campaign or appeal name, designation type, amount range or created date.
get-data

bloomerang-get-refund

Returns gift refunds from Bloomerang. Filter by date range, amount range, or the transaction that was refunded.
get-data

sage-intacct-get-general-ledger-detail

Returns general ledger details from Sage Intacct. One row per posted GL entry. Rows repeat per reporting method (for example accrual and cash), so filter by reporting method before totalling.
get-data

sage-intacct-get-account

Returns accounts from Sage Intacct. One row per general ledger account.
Read only.Nothing in Bloomerang Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Variances arrive with explanations

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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