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Review low Freshdesk ratings with Simplesat feedback
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Cross-Connector

Review unhappy Freshdesk customers with their Simplesat feedback

For support managers who ask their AI assistant to rank low-rated tickets alongside the survey comments customers left.

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Review low Freshdesk ratings with Simplesat feedback
Show me Freshdesk tickets rated 2 or lower in the last 30 days, with the Simplesat feedback for each.
5 tickets rated 2 or lower in the last 30 days, ranked from the lowest rating. - #2201 Billing error, Contoso: rating 1, 3h 40m spent, Simplesat sentiment negative - #2188 Setup help, Northwind Traders: rating 2, 55m spent, Simplesat answer says slow reply - #2175 Export failing: rating 2, no Simplesat response on record - Pattern: 3 of the 5 went to agent Sam Patel Want the remaining two tickets?
Freshdesk
Sample figures. Your results come from your own account.
freshdesk-get-satisfaction-ratings
freshdesk-get-tickets
freshdesk-get-time-entries
simplesat-get-response
simplesat-list-answers

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Freshdesk

Freshdesk
Run it on your own Freshdesk data.

Connect Freshdesk, pick your AI tool and paste the prompt.

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The problem

Reviewing unhappy customers takes too many steps

Understanding an unhappy customer means pulling the low rating, ticket history and time spent from Freshdesk, then the survey comments from Simplesat. With so many steps the review rarely happens and patterns by agent or group go unseen.

Without PopdockAI

  • Filter Freshdesk for low rated tickets
  • Open each ticket and its time entries
  • Search Simplesat for the matching response
  • Never get to the patterns

With PopdockAI

  • Tickets at or below your rating are listed
  • Time spent and the Simplesat response and answers are added, up to 20
  • Tickets are ranked by lowest rating
  • Patterns by agent, group or priority are noted, with no guessed causes

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Review tickets with a Freshdesk satisfaction rating at or below {max-rating} (default 2) in the last {lookback-days} days (default 30), with the Simplesat feedback for each.

**Step 1: Low ratings (Freshdesk)**

Call `freshdesk-get-satisfaction-ratings` with rating.max = {max-rating} and created-at.from set to the start of the window. If none, stop and say so.

**Step 2: Ticket context (Freshdesk)**

For each ticket id (cap at 20) call `freshdesk-get-tickets` with ticket-id, and `freshdesk-get-time-entries` with ticket-id.

**Step 3: Simplesat feedback (Simplesat)**

Call `simplesat-get-response` with ticket-id, then `simplesat-list-answers` with response_id for the sentiment and choice label. If no response exists, note it.

**Step 4: Report**

Rank by lowest rating. For each: ticket id, subject, requester, agent, priority, time spent, Freshdesk rating, Simplesat sentiment and answers. End with patterns by agent, group or priority.

**Rules & Guidelines:**

* Tools prefixed reshdesk- are on the Freshdesk server; tools prefixed simplesat- are on the Simplesat server. Both must be connected.
* Read-only. Do not call `freshdesk-add-ticket-note`, `freshdesk-reply-to-ticket`, `freshdesk-update-ticket` or `simplesat-update-answer`.

**Validation:**

* Do not infer a reason for the score that neither system states.

Who it's for

One answer, three teams that use it

Support managers

See patterns behind low scores

Patterns by agent, group or priority show where unhappy customers cluster, so you can act on the cause.

Rank Freshdesk tickets rated 1 in the last 60 days with Simplesat answers, and show patterns by group.

Support team leads

Review your team's worst tickets

Time spent and survey answers beside each low rating give you the full story for a coaching session.

Show low rated Freshdesk tickets from the Tier 1 group this month with time spent and Simplesat feedback.

Customer experience managers

Read what unhappy customers actually said

Sentiment and answers from Simplesat sit next to each ticket, so you hear the customer in their own words.

What did customers who rated Freshdesk 2 or lower in the last 14 days say in their Simplesat surveys?

How it works

What PopdockAI does when you ask

You set the lowest rating and a period, and your AI assistant joins each low rated ticket to its survey feedback. It is read only and notes when no response exists.

01

Ask

You set the lowest rating to include and how many days to look back.

Your AI tool

02

Find

It lists Freshdesk tickets at or below that rating.

freshdesk-get-satisfaction-ratings

03

Join

It adds each ticket's time spent and the matching Simplesat response and answers.

freshdesk-get-tickets
freshdesk-get-time-entries
simplesat-get-response
simplesat-list-answers

04

Report

You get a ranked list and patterns by agent, group or priority.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Freshdesk and one secure connection to your AI tool. No code, no exports.

get-data

freshdesk-get-satisfaction-ratings

Returns satisfaction ratings from Freshdesk, with filters on the fields that matter. Read-only.
get-data

freshdesk-get-tickets

Returns tickets from Freshdesk, with filters on the fields that matter. Read-only.
get-data

freshdesk-get-time-entries

Returns time entries from Freshdesk, with filters on the fields that matter. Read-only.
get-data

simplesat-get-response

Looks up Simplesat survey responses by id, source, ticket, created date range, or an exact or partial customer name or email. Use this to locate a response when you do not have the customer id. Read-only.
get-data

simplesat-list-answers

Returns individual survey answers from Simplesat, with the choice given, its label, the sentiment and whether it has been published as a testimonial. Filter by response, question, survey, sentiment or a created or modified date range. Read-only.
Read only.Nothing in Freshdesk Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

One ranked review of every unhappy customer

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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