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Find 2Checkout orders that were never posted in Dynamics GP
For finance teams who ask their AI assistant which recent 2Checkout orders have no sales document in Dynamics GP.
On this page
Connector
Connect 2Checkout, pick your AI tool and paste the prompt.
The problem
Orders missing from receivables at close
Month end close needs every 2Checkout sale booked in Dynamics GP, but nobody can easily see which orders were never entered. Checking order by order means searching GP again and again.
Without PopdockAI
- List recent orders from 2Checkout
- Search GP sales transactions by PO number
- Search receivables transactions when not found
- Trust a failed search to mean not posted
With PopdockAI
- Recent orders read, test and unapproved ones dropped and counted
- Each order looked up in sales then receivables transactions
- Missing orders listed largest first
- Lookup errors marked Unchecked, nothing created
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** List up to `{max-orders}` (default 25) 2Checkout orders, optionally for billing last name `{billing-last-name}` and with gross price at least `{min-amount}` (default 0), that have no matching sales document in Dynamics GP.
**Step 1: Read orders from 2Checkout**
Call `2checkout-get-order` with `max-records` = `{max-orders}`, adding `billing-last-name` = `{billing-last-name}` only if one was given and `gross-price.min` = `{min-amount}` only if given. Drop orders where `test-order` is true or `approve-status` is not approved, and say how many were dropped.
**Step 2: Look each order up in Dynamics GP**
For each remaining order call `dynamics-gp-get-rm-sales-trx` with `customer-po-number` = the order `reference-number` and `document-date.from` = the order date. If it returns nothing, call `dynamics-gp-get-rm-trx` with the same `customer-po-number`. Record Found or Missing.
**Step 3: Report**
First list the Missing orders (`reference-number`, `order-date`, billing name, `gross-discounted-price`, `currency`), largest first, then give the counts of Found and Missing.
**Rules & Guidelines:**
* `2checkout-get-order` is on the 2checkout server; `dynamics-gp-get-rm-sales-trx` and `dynamics-gp-get-rm-trx` are on the dynamics-gp server.
* Read-only. Do not call `dynamics-gp-rm-sales-trx-add` or `dynamics-gp-rm-trx-add`; this prompt only reports gaps.
**Validation:**
* If `2checkout-get-order` returns nothing, report that and stop.
* If the GP search errors for an order, list it as Unchecked rather than Missing.Who it's for
One answer, three teams that use it
Accounts receivable
Post the orders that were missed
Get missing orders largest first so the biggest gaps are booked first.
Which of the last 50 2Checkout orders are not in Dynamics GP?
Controllers
Check sales are complete before close
Found and Missing counts show how much of the month is booked.
How many 2Checkout orders this month are missing from Dynamics GP receivables?
Finance analysts
Focus on the large orders
Set a minimum amount to check only the orders that matter most.
Check 2Checkout orders over 500 dollars for the customer Whitfield against Dynamics GP.
How it works
What PopdockAI does when you ask
You say how many orders to check and your AI assistant looks each one up in Dynamics GP by PO number. An order whose lookup fails is marked Unchecked, not Missing.
01
Ask
You say how many orders to check, optionally with a last name and minimum amount.
02
Read
It reads recent 2Checkout orders and drops test and unapproved ones, counting them.
03
Check
It looks each order up in Dynamics GP by PO number, in sales then receivables transactions.
04
Report
It lists Missing orders largest first, with Found and Missing counts.
What PopdockAI provides
The tools behind the answer
Ready made tools for 2Checkout and one secure connection to your AI tool. No code, no exports.
2checkout-get-order
microsoft-dynamics-gp-get-rm-sales-trx
microsoft-dynamics-gp-get-rm-trx
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Unposted orders found in time for close
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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