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Confirm a 2Checkout order reached Dynamics GP
For finance teams who give their AI assistant a 2Checkout order reference and ask whether Dynamics GP holds a matching document.
On this page
Connector
Connect 2Checkout, pick your AI tool and paste the prompt.
The problem
Hunting for an order's document in Dynamics GP
Accountants hunt for a 2Checkout order's invoice in Dynamics GP by searching customer names and amounts. Orders that never posted are missed, and test orders cause false alarms.
Without PopdockAI
- Look up the order in 2Checkout
- Search GP by customer name and amount
- Check receivables when sales finds nothing
- Chase a test order that was never real
With PopdockAI
- Order and items read, stopping if not found
- GP sales documents searched by customer PO number
- Receivables transactions used as a fallback
- Match, Differs or Currency not comparable, test orders flagged
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Trace 2Checkout order `{order-reference}` into Dynamics GP and report whether a matching sales document exists and whether the amounts agree, looking back `{lookback-days}` days (default 60) from the order date.
**Step 1: Read the order in 2Checkout**
Call `2checkout-get-order` and find the order whose `reference-number` or `external-reference` equals `{order-reference}`. If none is found, report that and stop. Note `billing-first-name`, `billing-last-name`, `order-date`, `gross-discounted-price`, `currency`, `status` and `test-order`. Call `2checkout-get-orderitem` and keep the lines with the same `reference-number` to list the product codes and quantities.
**Step 2: Find the document in Dynamics GP**
Call `dynamics-gp-get-rm-sales-trx` with `customer-po-number` = the order reference, and `document-date.from` = `order-date` minus `{lookback-days}` days. If nothing returns, call `dynamics-gp-get-rm-trx` with the same `customer-po-number` and date window. If still nothing, report the order as present in 2Checkout and absent from Dynamics GP, with the customer name and amount, and stop.
**Step 3: Report**
Show the order (reference, date, status, amount, currency), each matching GP document (`sop-number` or `document-number`, `document-date`, `document-amount`, `posting-status` or `void-status`), and the difference between `gross-discounted-price` and `document-amount`. Say Match, Differs, or Currency not comparable.
**Rules & Guidelines:**
* `2checkout-get-order` and `2checkout-get-orderitem` are on the 2checkout server; `dynamics-gp-get-rm-sales-trx` and `dynamics-gp-get-rm-trx` are on the dynamics-gp server.
* Read-only. Do not call `2checkout-order-cancel`, `2checkout-order-refund`, `dynamics-gp-rm-sales-trx-add`, `dynamics-gp-rm-trx-add` or `dynamics-gp-rm-trx-note`.
**Validation:**
* If `test-order` is true, say so: a missing GP document is expected.
* If the amounts differ by less than 0.01, treat them as a match.Who it's for
One answer, three teams that use it
Accountants
Confirm an order was posted
Find the GP document for an order without searching by name.
Was 2Checkout order 91600412 posted in Dynamics GP?
Accounts receivable
Check amounts agree
See the amount difference between the order and the GP document.
Do the amounts on 2Checkout order 91588120 and its Dynamics GP invoice agree?
Controllers
Investigate a single missing sale
Trace one order end to end when it does not appear in reports.
Trace 2Checkout order 91577001 into Dynamics GP over the last 90 days.
How it works
What PopdockAI does when you ask
You give an order reference and a look back period, and your AI assistant finds the matching Dynamics GP document. Both systems are read only.
01
Ask
You give a 2Checkout order reference and optionally a look-back in days.
02
Read
It reads the order and its items, and stops if the order is not found.
03
Find
It searches Dynamics GP sales and receivables documents by customer PO number.
04
Compare
You get each document and a Match, Differs or Currency not comparable verdict.
What PopdockAI provides
The tools behind the answer
Ready made tools for 2Checkout and one secure connection to your AI tool. No code, no exports.
2checkout-get-order
2checkout-get-orderitem
microsoft-dynamics-gp-get-rm-sales-trx
microsoft-dynamics-gp-get-rm-trx
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Know an order reached GP, and the amounts agree
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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