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Follow up webinar no-shows who have open Nutshell deals
For sales reps who want to reach registrants who missed a webinar, just by asking their AI assistant.
On this page
Connector
Connect GoTo Webinar, pick your AI tool and paste the prompt.
The problem
No-shows with live deals never get the recording
Finding people who registered but did not attend means comparing two exports by hand. The no-shows with deals in play need the recording most, and they are the ones who never get it.
Without PopdockAI
- Export registrants and attendees from GoTo Webinar
- Compare them to find the no-shows
- Search Nutshell for each one's open leads
- Find the recording link separately
With PopdockAI
- Registrants who did not attend are found
- They are matched to Nutshell people with open leads by exact email
- The recording is included where one exists
- It only reads and stops if the webinar has not happened
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For webinar `{webinar-name}`, find registrants who did not attend and who are Nutshell contacts with open leads, so a rep can send the recording or rebook them.
**Step 1: Find the webinar (GoTo Webinar server)**
Call `goto-webinar-get-webinar` with `webinar-name.contains` set to the name. If more than one webinar matches, list them and stop. If none match, say so and stop.
**Step 2: Registrants and attendees (GoTo Webinar server)**
Call `goto-webinar-get-registrant` and `goto-webinar-get-attendee`, each with the `webinar-key` from Step 1. A no-show is a registrant whose `registrant-key` does not appear in the attendee results. Cap the list at `{max-records}` registrants (default 100).
**Step 3: Match no-shows to Nutshell (Nutshell server)**
For each no-show call `nutshell-get-contact` with `name.contains` set to the last name and keep the contact whose `emails` include the registrant `email` (ignore case). Then call `nutshell-get-lead` with the contact `company-id` (or `person-id` when there is no company) and keep open leads.
**Step 4: Report**
A table of no-shows with a Nutshell contact and open lead: name, email, contact `owner`, lead `name`, `value`, `anticipated-close-time` and Nutshell link. Add the total number of no-shows and how many were not found in Nutshell. If recordings exist, optionally call `goto-webinar-get-recordingasset` with the `webinar-key` and mention the recording.
**Rules & Guidelines:**
* GoTo Webinar tools: `goto-webinar-get-webinar`, `goto-webinar-get-registrant`, `goto-webinar-get-attendee`, `goto-webinar-get-recordingasset`. Nutshell tools: `nutshell-get-contact`, `nutshell-get-lead`.
* Read only. Do NOT call `goto-webinar-delete-registrant`, `goto-webinar-add-registrant`, `nutshell-add-activity`, or any add, update or delete tool.
**Validation:**
* If everyone attended, say so and stop.
* If the webinar has not happened yet, say that no-shows cannot be determined and stop.Who it's for
One answer, three teams that use it
Account executives
Rescue a missed webinar for your deals
Your prospects who missed the session get the recording and a call, keeping the deal moving.
Which of the people who missed the Contoso pricing webinar have open leads in Nutshell?
Sales managers
Make sure no-shows in pipeline are covered
One list of no-shows with open leads lets you check every one gets a follow-up.
List no-shows from the Fabrikam roadmap webinar with open Nutshell deals and the recording link.
Marketing managers
Target the recording where it counts
Send the recording first to no-shows tied to live opportunities.
Who registered for the Northwind Traders customer webinar, missed it, and is on an open lead in Nutshell?
How it works
What PopdockAI does when you ask
You name the webinar and your AI assistant finds the no-shows who have open Nutshell leads. It only reads, and nobody is registered or changed.
01
Ask
You name the webinar.
02
Compare
It finds registrants who did not attend and stops if the webinar has not happened.
03
Match
It finds their Nutshell people and open leads by exact email.
04
Report
It lists the no-shows with their leads and the recording if one exists.
What PopdockAI provides
The tools behind the answer
Ready made tools for GoTo Webinar and one secure connection to your AI tool. No code, no exports.
goto-webinar-get-webinar
goto-webinar-get-registrant
goto-webinar-get-attendee
nutshell-get-contact
nutshell-get-lead
goto-webinar-get-recordingasset
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Live deals get the recording and a follow-up
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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