Report

See your Akeneo workflow backlog and what is overdue

For operations teams who want workflow tasks reviewed by asking their AI assistant.

Review Akeneo workflow backlog

Review the Akeneo workflow backlog and show me what is overdue or rejected.

There are 86 open tasks across 2 workflows. 12 are overdue and 4 are rejected. - Product enrichment, step Review: 31 tasks, 7 overdue - Product enrichment, step Translate: 22 tasks, 3 overdue, 2 rejected - Asset approval, step Approve: 33 tasks, 2 overdue, 2 rejected Want the table of overdue and rejected tasks with due dates?

Akeneo

Sample figures. Your results come from your own account.

akeneo-get-workflow

akeneo-get-workflow-step

akeneo-get-workflow-task

On this page

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Akeneo

Run it on your own Akeneo data.

Connect Akeneo, pick your AI tool and paste the prompt.

The problem

Overdue tasks found by chance

Akeneo workflow tasks pile up, and overdue or rejected ones are found by chance. Seeing the backlog by workflow and step means opening each workflow and reading its tasks.

Without PopdockAI

Open each workflow
Read the tasks at every step
Compare due dates with today
Stumble on rejected tasks later

With PopdockAI

Workflows and steps read
Tasks read with overdue and rejected marked
Counts per workflow and step
Tasks needing attention listed, no status changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt

**Objective:** Review the workflow task backlog, optionally for workflow `{workflow}`.

**Step 1: Workflows and steps**

Call `akeneo-get-workflow` (filter by code `{workflow}` if given) and `akeneo-get-workflow-step` for each workflow found.

**Step 2: Tasks**

Call `akeneo-get-workflow-task` with workflow set to each workflow. Treat tasks with a due-date before today as overdue and tasks where rejected is true as rejected.

**Step 3: Report**

Counts per workflow and step, then a table of overdue and rejected tasks: uuid, entity-type, product-uuid or product-model-code, step, status, due-date, open-in-akeneo.

**Rules & Guidelines:**

* This prompt is read-only. Never call any `akeneo-add-*`, `akeneo-update-*`, `akeneo-delete-*`, `akeneo-submit-*`, `akeneo-upsert-*` or `akeneo-start-*` tool.
* Never change a task status; `akeneo-update-workflow-task` is off limits here.

**Validation:**

* If no workflow matches, list the available workflows and stop.

Who it's for

One answer, three teams that use it

Operations managers

See where work is stuck

Counts per step show where tasks pile up.

Where is the Akeneo enrichment workflow backlog building up?

Content team leads

Chase overdue tasks

Overdue tasks are listed with product, step and due date.

Which Akeneo workflow tasks are overdue today?

Product managers

Review rejected work

Rejected tasks are listed so they can be reworked.

Show rejected tasks in the Akeneo translation workflow.

How it works

What PopdockAI does when you ask

You name a workflow or review all, and your AI assistant counts the backlog and lists what needs attention. It never changes a task status.

Ask

You name a workflow or review all of them.

Your AI tool

Read

It reads the workflows and their steps from Akeneo.

akeneo-get-workflow

akeneo-get-workflow-step

Pull

It reads the tasks and marks overdue and rejected ones.

akeneo-get-workflow-task

Report

It shows counts and lists the tasks that need attention.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Akeneo and one secure connection to your AI tool. No code, no exports.

get-data

akeneo-get-workflow

Returns workflows from Akeneo PIM with their status and enrichment steps.

get-data

akeneo-get-workflow-step

Returns the steps of Akeneo PIM workflows with their order and type.

get-data

akeneo-get-workflow-task

Returns workflow tasks from Akeneo PIM with their workflow, step, status and due date.

Read only.Nothing in Akeneo Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

The outcome

The backlog counted, with overdue work listed

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One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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